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Four Seasons Heating, Air Conditioning, Plumbing, & Electric · 2 days ago

Administrative Assistant

Hobart, IN

Full-time

Onsite

Mid Level

$50K/yr - $55K/yr

3+ years exp

Four Seasons Heating, Air Conditioning, Plumbing & Electric is one of the fastest-growing home service companies in the Midwest, seeking a high-performing Administrative Assistant. This strategic support position involves driving efficiency and clarity across multiple departments, including HVAC, Plumbing, and Electrical, in a fast-paced, data-driven environment.

Consumer GoodsElectronicsHardwareHeating Ventilation and Air Conditioning (HVAC)Service Industry

Growth Opportunities

Responsibilities

Run, format, and interpret daily and weekly Excel reports across multiple departments

Provide clear, digestible overviews highlighting key metrics, red flags, and growth opportunities

Support meeting prep by compiling performance dashboards, updating scorecards, and tracking KPIs

Manage Outlook calendars, proactively schedule meetings, and ensure deadlines are met

Serve as gatekeeper and liaison for incoming communications—whether internal teams or external partners

Coordinate follow-ups, call recaps, and assist in preparing high-level executive summaries

Draft and edit reports, proposals, SOPs, and slide decks

Maintain records for ongoing projects across sales, service, and training operations

Help coordinate departmental initiatives, contests, or marketing campaigns

Qualification

Microsoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft PowerPointAnalytical skillsReporting skillsProfessionalismBilingual (English/Spanish)Organizational skillsConfidentialityCommunication skillsAdaptability

Required

3+ years in an executive, operations, or administrative role

Expert proficiency in Microsoft Excel (pivot tables, formulas, dashboards)

Proficiency in Microsoft Outlook, Word, and PowerPoint

Strong reporting and analytical skills — you can take raw numbers and make them meaningful

High organizational IQ — able to anticipate next steps, streamline workflow, and juggle multiple priorities

Confidentiality and professionalism when dealing with executive-level information

Preferred

HVAC, plumbing, construction, or trades industry exposure

Experience with CRM, project management, or call tracking software

Bilingual communication (English/Spanish)

Benefits

Medical Insurance (employer subsidized)

Accident Insurance

Critical Illness Insurance

Hospital Indemnity Insurance

Dental Plans (free to employees)

Vision Plans (free to employees)

Short Term Disability (free to employees)

Long Term Disability

Basic Life Insurance (free to employees)

Holiday Pay

Paid Time Off

401k with Matching

Credit Union

Cellular Discounts

Company

Four Seasons Heating, Air Conditioning, Plumbing, & Electric

Four Seasons Heating and Air Conditioning is the Midwest's #1 HVAC, plumbing, and electrical contractor with a service area that includes all of Chicagoland and Northwest Indiana.

Founded in 1971

Chicago, Illinois, USA

1001-5000 employees