The Rivers School · 1 month ago
Middle School Administrative Assistant
Weston, Massachusetts, United States
Full-time
Onsite
Mid Level
$28/hr - $36/hr
3+ years expThe Rivers School is a 6-12 co-ed independent day school in Weston, MA, seeking a Middle School Administrative Assistant to provide high-level administrative and operational support. The role involves managing communications, scheduling, logistics, and data management while supporting faculty and student programming in a dynamic educational environment.
EducationHigher EducationPrimary Education
Responsibilities
Oversee daily office operations; serve as liaison to other departments (US division, facilities, dining services, business office, tech office, athletics, etc.)
Manage calendars for divisional leadership; coordinate meeting schedule and track key deadlines
Answer and redirect phone calls and emails; serve as the first point of contact for families and visitors
Maintain divisional calendars and ensure consistent, accurate information sharing
Attend weekly Middle School administrative team meetings and support organizational follow-through
Manage copier/printer maintenance, general supply purchasing/distribution, and student mailbox assignments
Manage daily attendance records in accordance with school policies
Coordinate grading periods, advisories, and schedules in RiversNet information system
Create and maintain Google Doc term report forms for each student
Support student records management, including forms, field trip payments, and confidential files
Procure substitute coverage and handle related paperwork
Coordinate spring/summer textbook and supply ordering, vendor coordination, and distribution
Coordinate Middle School events (orientations, parent coffees, Mini School, parent conferences, field trips, end-of-year events) in collaboration with Middle School team and the Advancement Office
Draft, edit, and distribute communications, including the weekly internal newsletter This Week in the Middle School, and announcements via Canvas
Create FMX function sheets and manage logistics for divisional events
Proofread all communications to ensure accuracy and professionalism
Support faculty care through scheduling, communication, and resource management
Coordinate faculty evaluations: schedule meetings, classroom visits; manage documentation (student and colleague feedback surveys)
Assist with hiring processes: Greenhouse administration; coordinate candidate interviews, travel planning, reimbursements, and on-campus visits
Track and manage divisional expenses, reimbursements, and budget allocations
Monitor and reconcile credit card receipts to ensure compliance and fiscal responsibility
Make purchases and organize receipts for accounting purposes
Maintain and update RiversNet for attendance, scheduling, conferences, and records
Create and manage Google Calendars for divisional functions (special schedules, homerooms, faculty meetings)
Maintain Canvas Middle School Hub and Professional Community pages
Serve as Amazon SuperUser for faculty and staff supply ordering
Qualification
Required
Bachelor's degree
3–5 years of administrative or operations management experience
Proficiency with Google Workspace and Microsoft Office
Strong organizational, problem-solving, and multitasking skills
Excellent verbal and written communication; detail-oriented with strong editing/proofreading ability
Ability to work collaboratively with diverse constituencies
Commitment to confidentiality, professionalism, and DEI principles
Team-oriented with strong interpersonal skills, especially in interactions with young adolescents
Ability to work on campus in person and at a computer for extended periods
Preferred
Experience in an academic environment, ideally in an independent school; familiarity with student information system (Blackbaud) and learning management system (Canvas)
Benefits
BIPOC affinity, LGBTQ+ affinity, and white allyship spaces for professionals
Institutional professional development
Mentorship from peers and direct supervisors
Year-long onboarding program
Company
The Rivers School
The Rivers School is a day school for students from grades 6 to 12.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase