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BakerRipley · 4 days ago

District Administrative Assistant (1054)

Houston, TX

Full-time

Onsite

New Grad, Entry Level

BakerRipley is seeking a District Administrative Assistant to provide high-level administrative and clerical support to the Superintendent and district leadership team. The role involves coordinating daily operations, assisting with business and financial processes, and ensuring effective communication and compliance across the district.

CommunitiesConsultingNon Profit

Responsibilities

Coordinate the smooth daily operation of the district office and serve as a liaison among district locations, central services, program development, and administrative functions

Provide direct administrative and clerical support to the Superintendent and district leadership team, including calendar management, travel arrangements, correspondence, and special projects

Coordinate district meetings, special events, and programs, including scheduling, logistics, setup and breakdown, registration, and supply purchasing

Order, organize, track, and distribute district office supplies and equipment

Maintain inventory records and ensure availability of materials for district staff and events

Accurately record meeting minutes and action items and distribute as appropriate

Answer and route phone calls, take messages, and provide office support

Maintain confidentiality regarding all district-related matters

Communicate positively, professionally, and courteously with staff, parents, and the public in accordance with district and Superintendent directives

Draft written responses and correspondence for external stakeholders, internal and external monitors, and appropriate agency staff

Ensure accuracy, professionalism, and timeliness in all written and verbal communications

Support Campus Administrative Assistants and other district staff as needed

Perform other duties as assigned

Serve as the division’s lead trainer for agency operational functions

Track, schedule, and support required staff training to ensure compliance

Participate in ongoing professional development opportunities (e.g., TASBO, Region 4)

Assist with the ongoing maintenance of designated databases, including new user setup, archiving duplicate or incorrect records, and generating reports

Prepare competitive quote summaries and district order requests for submission to the Business Services Coordinator

Prepare invoices for submission to the Business Services Manager

Reconcile district credit card transactions and prepare monthly expense reports for Superintendent review and planning

Qualification

Microsoft OfficeOrganizational skillsWritten communicationCustomer serviceData entry accuracyBilingual (English/Spanish)Interpersonal skillsTime management

Required

Highly organized, detail-oriented, and self-motivated professional with strong time-management and multitasking skills; able to prioritize and perform effectively in a fast-paced environment

Excellent written and verbal communication skills, with the ability to prepare accurate documentation, professional correspondence, and reports

Strong customer service and interpersonal skills; demonstrates a supportive, professional disposition and works effectively both independently and as part of a team

Proven ability to exercise discretion and maintain confidentiality of sensitive district information

Ability to work collaboratively across departments, campuses, and with individuals from diverse backgrounds, as well as independently with minimal supervision

Proficient in office technology, databases, and financial documentation, with intermediate or higher proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher)

Demonstrated accuracy and attention to detail in data entry, recordkeeping, reporting, and reconciliation

Dependable, punctual, responsive, and responsible, with a strong work ethic and willingness to engage in ongoing professional development