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Virginia Commonwealth University · 1 month ago

Senior Development Coordinator

Richmond, VA

Full-time

Hybrid

Mid, Senior Level

$55K/yr - $65K/yr

Virginia Commonwealth University (VCU) is a public research university dedicated to serving the needs of students and patients. The Senior Development Coordinator plays a crucial role in achieving VCU's fundraising and engagement goals by managing various administrative and logistical tasks and serving as the central point of contact for donor relations.

Higher EducationLife ScienceUniversities

No H1B

Responsibilities

Provide support for administrative needs, including but not limited to, managing calendars, planning travel and donor visit itineraries, conducting and compiling preliminary research, drafting letters, drafting briefs, maintaining Excel documentation, providing fiscal/budget support, and project management

Provide timely and accurate travel, purchasing, and reimbursement assistance for fundraising staff

Coordinate, implement, and track donor acknowledgement processes by drafting personal and detailed acknowledgement letters and other special correspondence as needed; inform the major gift officer assigned to that donor and others (deans, faculty members) as appropriate

Assist with planning and execution of events, including out of town events and tours, that support membership, fundraising and stewardship for VCUarts and the ICA, such as group dinners, alumni reunion weekend, tours, receptions and other events

Enter development interactions with donors and event participation data into VCU’s donor database

Provide assistance with donor and gift intent data integrity to Gifts and Records Management, when issues of clarification arise; share and update changes of contact information and biographical records

Support donor relations/stewardship projects and initiatives, including creating and tracking university gift agreements, assisting with correspondence/mailings/reports for endowment donors and donors in the university’s annual and planned giving societies

Assist in assembling development proposals that are presented to prospective donors, including foundations and corporations

Serve as initial point of contact for the office; determine matters that require the attention of others and refer and escalate as needed

Maintain confidentiality while determining appropriate responses to sensitive and complex issues

Think strategically, anticipate necessary actions, and provide support materials independently

Take and share meeting minutes and follow up with colleagues on identified action items

Draft and collect topics for development team meeting agendas

Schedule volunteer and donor committee meetings and provide logistics, agenda setting, note taking, and follow up support

Collaborate with finance, marketing and communications, faculty and curatorial colleagues on development and fundraising tasks and projects

Participate in trainings and share information with the team

Serve as an active team player in projects or activities that require full team collaboration

Anticipate project needs and discern priorities within budget and deadline

Ensure that the VCUarts development team is reminded about, aware of, and adhering to DAR-generated policies and deadlines

Ensure that the Office of the Dean of VCUarts and Office of the Executive Director of the ICA are provided with project and event briefings as is appropriate to their involvement in a timely manner

Qualification

Calendar managementEvent planningProject managementWritten communicationBudget managementCustomer serviceGoogle SuiteMicrosoft OfficeRespectful communicationMission-driven workTeam collaborationAttention to detailProblem-solving

Required

Experience with scheduling and calendar management for large groups and for senior level staff, specifically Google Calendar

Undergraduate degree from an accredited university, or equivalent experience in a fast-paced, complex environment

Computer proficiency and experience with Word, Excel, PowerPoint, Adobe, and Google Suite

Availability to work occasional evening (1-2 per month) and weekend (1-3 per year) events

Ability to work both independently and part of a team

Ability to manage time efficiently, prioritize work, handle multiple projects simultaneously, anticipate needs, and provide solutions to work-related questions and opportunities

Ability to implement and manage budgets and project plans

Demonstrated strong attention to detail and organizational skills

Demonstrated excellence in written and oral communication, including the ability to convey complex information clearly and professionally

High level of customer service with the ability to communicate effectively with both internal and external audiences

Ability to navigate complex working environments with multiple stakeholders and willing and able to ask for help as needed

Motivated by mission-driven work

Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU