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University of Tennessee, Knoxville · 3 weeks ago

Office Manager - Office of Communications & Marketing - UTK

Knoxville, TN

Full-time

Onsite

Entry, Mid Level

2+ years exp

The University of Tennessee, Knoxville is seeking an Office Manager for the Office of Communications & Marketing. The role involves providing high-level administrative support, managing office operations across multiple locations, and overseeing HR processes related to onboarding and payroll.

Higher Education

H1B Sponsor Likely

Responsibilities

Executive administrative support: provide high-level administrative support to OCM executive leadership

General administrative support: serve as the first point of contact for visitors to OCM; take ownership of administrative processes and responsibilities on behalf of OCM including, but not limited to, mail and deliveries, conference room reservations and meeting support, parking administration, and office supply management

HR support: manage processes for onboarding new employees and offboarding departing employees; oversee payroll activities to ensure deadlines are met; manage student and temp hiring; provide support for the OCM’s intern program

Manage office physical space across multiple locations: oversee physical office space across multiple locations, ensuring functionality, safety, and alignment with university standards

Manage departmental equipment: oversee the ordering, deployment, tracking, and maintenance of departmental equipment

Qualification

Microsoft Office proficiencyAdobe applications proficiencyOffice management knowledgeOrganizational skillsCustomer service skillsProfessional integrityJudgment skillsLearn new technologyInterpersonal skillsWritten communication skillsOral communication skillsAttention to detail

Required

High school diploma and four years of administrative experience in an office environment or bachelor's degree and two years of administrative experience in an office environment

Exceptional customer service and interpersonal skills

Knowledge of basic office management

Excellent oral and written communications skills

Strong organizational skills and attention to detail

Commitment to supporting the workload of the entire team in a positive, equitable, and flexible manner

Strong personal initiative and ability to proactively manage and prioritize assigned tasks and meet deadlines

Professional integrity, including a thorough understanding of confidentiality

Demonstrated judgment skills and tact in handling sensitive situations

Proficiency with the Microsoft Office software suite and Adobe applications

Understanding of basic computer hardware and software set-up and troubleshooting

Desire and ability to learn new processes, technology, and software as necessary to ensure the effective administration of the office

Preferred

Five or more years of administrative experience in an office environment

Experience in higher education

Benefits

Health insurance

Retirement plans through the State of Tennessee

Generous annual and sick leave accruals

Longevity pay

Tuition waivers and discounts

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)