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Phlow · 3 weeks ago

Government Contracts Supervisor

Richmond, VA

Contract

Hybrid

Mid, Senior Level

Phlow is a company focused on supporting US government contracts, and they are seeking a Government Contracts Supervisor to oversee the management of federal contracts. This role involves collaborating with stakeholders to ensure compliance and effective communication throughout the contract lifecycle.

ChemicalHealth CareManufacturingPharmaceutical

Comp. & Benefits

Responsibilities

Oversee cradle-to-grave management of federal contracts, including award setup, modifications, funding actions, deliverable submissions, closeout, and compliance documentation

Serve as a primary point of contact with government Contracting Officers (CO), Contract Specialists, and CORs for contractual matters

Ensure company compliance with FAR, DFARS, HHSAR, CAS, and contract-specific terms and conditions

Lead development, review, and approval of Contracting Officer Authorization requests and assist internal stakeholders in navigating government approval requirements

Monitor contract ceilings, funding burn rates, and period-of-performance timelines; coordinate internal actions needed to prevent overruns or lapses in funding

Coordinate cross-functional project team meetings, ensuring action items, deliverables, and risks are clearly documented and tracked to completion

Support technical and operational teams in interpreting contract requirements and resolving contractual or compliance issues

Provide leadership and training to contract administrators, project managers, and other internal stakeholders on government contracting procedures

Support all USG audits (DCAA, DCMA, OIG, internal, and agency audits), including preparing responses, gathering documentation, and ensuring corrective actions are implemented

Maintain organized and traceable electronic files for agreements, deliverables, invoices, procurement documentation, and correspondence

Track and manage all contract deliverables, technical reports, meetings, requests, and contractual commitments

Respond to government inquiries regarding schedules, deliverables, approvals, logistics, and program updates in coordination with internal teams

Assist in evaluating and improving company processes to strengthen compliance with federal contracting standards

Develop templates, standard operating procedures (SOPs), tools, and training materials to enhance the organization’s contracting maturity

Identify and escalate risks related to schedule, cost, subcontractor performance, or contractual non-compliance

Qualification

Contract ManagementFAR ComplianceFederal Procurement RegulationsCost-Type ContractsContract Deliverables ManagementMicrosoft Office SuiteOrganizational SkillsTime ManagementAttention to DetailCollaboration Skills