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Georgia Department of Public Health · 3 hours ago

Administrative Assistant - Epidemiology/Environmental Health

Greater Macon

Full-time

Onsite

Entry Level

3+ years exp

The Georgia Department of Public Health is the lead agency committed to protecting lives and promoting healthy lifestyles in Georgia. The Administrative Assistant will perform a wide range of clerical and administrative duties to support the Epidemiology and Environmental Health Divisions, ensuring effective communication and compliance with program requirements.

GovernmentHealth CareMedicalWellness

Work & Life Balance

Responsibilities

Research and compile information to prepare reports, documentation, and presentations; coordinate across programs to ensure accuracy

Manage daily communications, including calls, emails, correspondence, and mail distribution

Maintain office equipment and supplies, including annual inventory verification for supported programs

Provide clerical support such as data entry, document processing, scheduling, purchase requisitions, travel coordination, financial reconciliation, and fee collection. Duties include but are not limited to:

Managing the Epidemiology on-call list, updated quarterly and as needed

Ensuring travel approvals are submitted by staff at the end of each month

Submitting purchase requisitions for supplies as directed

Maintain spreadsheets and databases for data tracking and reporting, including required Environmental Health reports

Support meetings by preparing agendas, materials, minutes, scheduling, and room setup

Provide certification exam support, including scheduling, administration, grading, fee tracking, and reporting to the State EH Office

Prepare and maintain digital files for annual contracts and MOUs, ensuring required signatures

Perform additional duties supporting section and district operations and collaborate across programs using evidence-based practices

Qualification

Microsoft Office SuiteHIPAA Privacy RulesEnvironmental Health knowledgeEpidemiology knowledgeCustomer serviceClerical supportVerbal communicationWritten communicationAttention to detailAdaptability

Required

High school diploma/GED and three (3) years of job-related experience; or One (1) year of experience required at the lower-level Admin Assistant 1 (GST050) or position equivalent