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Winn-Marion Companies · 7 hours ago

Executive Assistant

Centennial, CO

Full-time

Onsite

Mid, Senior Level

$65K/yr - $85K/yr

4+ years exp

Winn-Marion Companies is seeking an Executive Assistant to the President who will provide comprehensive administrative and operational support. This role combines executive support with program management, event coordination, and cross-functional leadership, requiring exceptional organizational skills and discretion in handling confidential information.

Information TechnologySoftware

Responsibilities

Manage President's calendar including all meetings, recurring appointments, and scheduling coordination

Coordinate all travel arrangements and logistics for President

Manage inbox and correspondence on behalf of President

Provide project support for President-led initiatives

Handle highly confidential documents and sensitive information with discretion

Administer ETF (Leadership Program) including all backend logistics and meeting coordination

Manage Mentoring Program logistics and administration on behalf of the President

Coordinate Steering Committee biannual meetings including agenda development, activities planning, meals, printed materials, setup, and venue coordination with meeting facilitator

Provide logistics and administrative support for EOS (Entrepreneurial Operating System) team

Assist with planning and execution of corporate events

Coordinate President's annual branch "world tour" including travel, tenure plaque preparation, and all logistics

Organize and manage executive team offsites and retreats

Attend confidential leadership and ownership meetings; provide documentation and support

Coach and mentor other administrators throughout the organization

Serve as resource for organizational questions and problem-solving

Act as liaison across departments for organizational initiatives and communication

Supervise Administrative & Events Coordinator including coaching, development, and performance management

Provide dotted-line support and guidance to EA to Regional Manager

Delegate and oversee events, office management, and administrative functions

Coordinate executive team meetings and leadership gatherings

Facilitate cross-functional communication and project coordination

Represent President and organization professionally in meetings and correspondence

Completes a variety of assignments that facilitate the President’s ability to effectively lead the organization

Serves as “Gatekeeper” role to the President and has independent decision authority on office organization and workflow coordination

Responsible for management, budgeting, and approvals of all company Business Cards working with marketing team

Draft, edit, and distribute communications for the executive team

Manage building resources, space needs, equipment decisions and resources with independent judgement and decision making

Maintain confidential executive and company information with the utmost discretion

Able to work independently or in a team environment

Compile and review information for accuracy

Checks and responds to all company communications on all scheduled workdays, including voice mail, emails, and text messages. Makes sure that old voicemails are cleared regularly so that the mailbox does not get full

Complies with all applicable Company safety requirements

Perform other duties as assigned

Qualification

Microsoft Office proficiencyManagerial experienceProject managementEvent coordinationClerical skillsProfessional demeanorEnglish language proficiencyTime managementAttention to detail