Alaka`ina Foundation Family of Companies · 1 month ago
Portfolio Management and Strategy Support Services
Washington, DC
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expThe Alaka`ina Foundation Family of Companies is a fast-growing government service provider seeking various Portfolio Management and Strategy Support Services positions to support government customers in the National Capital Region, DC. The roles involve developing portfolio strategies, conducting strategic occupancy analysis, and managing project-related responsibilities across a range of positions.
CharityCommunitiesGovernment
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Develop specific portfolio strategies, which may start with occupancy analysis for each selected component identified in the issued Task Order and address consolidation opportunities along with space usage (whether for future space modifications or reduction strategies)
Document the tenant components’ profile, to include missions, goals, primary strategic objectives, security and technology requirements and square footage footprint
Recommend to selected tenant components ways to reduce group’s overall footprint and utilization rate
Develop a work session model utilizing the data collected from surveys to develop and facilitate a "what if" (multiple options) type scenario workshop with SPMD's project team to narrow down the tenant components with the best space reduction opportunities
Assist representatives from selected tenant components with changes in their physical workspaces and more importantly, with changes in work processes, policies, human resources, technology, teleworking and hoteling or free-addressing
Survey 20% of the total real estate portfolio on an annual basis and collaborate with GSA and SPMD to develop an executive summary
The executive summary deliverable will present ideas and concepts in an illustrative manner, provide opportunities to consolidate components across the portfolio, and recommend ways to reduce the footprint
Responsible for graphics design and use, operation, and setup of computer graphic systems for business communications
Executes graphic projects and assists in coordination of all graphic production scheduling; coordinates production support with outside contractors, as needed
Ensures that graphic projects are completed on time, within budget and to user’s satisfaction
Interfaces with users to determine scope of project and best graphic medium
Trains other personnel in proper use of computer graphic equipment
Troubleshoots computer equipment problems and performs minor preventive maintenance
Responsible for cost/schedule/performance, resources management, and program reporting
Develop strategic-level plans and objectives in keeping with PM objectives
Compile, maintain, and coordinate a responsive management tracking processes to assure availability of resources and information to meet established milestones and data calls
Roll plans up into total program, including schedules for the obligation and expenditure of funds
Review, analyze, and evaluate accomplishment of overall program by review of reports, studies, products, and information provided by staff members, support personnel, contractors, and other agencies
Identifies existing or potential problem areas and recommends or directs necessary corrective action or preventive measures
Develop and manage the preparation of system reports and effective methods to task and evaluate support work, solve problems, respond to data calls, correct deficiencies, and assure that program objectives are met
Research, review, and analyze documents such as production schedules, production capabilities, contract award data, production lead time, etc., to assess the realistic capability of the PM to obtain that readiness desired/requested within the time resources constraints that exist
Develops formulate and prepare guidance for use in preparing command execution and resource related reviews
Assist in the planning, preparation, development, and justification of the annual appropriation budget estimate
Defend specific program/budget requests before panels, committees, etc
Serve as focal point for responding to all external and internal inquiries related to program analyses within the area of responsibility
Serve as a program/resource advisor to appropriate staff functional elements
Provides program adjustment recommendations, as appropriate, to optimize the balance between funding, schedule, performance, and supportability
Serve as advisor to management concerning the analysis and evaluation of major administrative technical and program aspects of substantive mission-oriented programs
Knowledge of administrative, acquisition, program and budgetary laws, policies, regulations, and precedents is also utilized to review and evaluate data pertaining to the budgets for substantive programs and to provide expert guidance
Develop a variety of related correspondence (e.g. orders/directives, standard operating procedures, reports, briefings, staff/talking papers, etc.)
Have an understanding and experience with large, complex projects and organizations; analyze information from multiple sources to compile a complete, holistic solution within their areas of expertise; and easily communicate those recommendations and issues to high-level
Meet with the tenant and develop initial and sustainable goals to prepare an Eco-Charrette and preliminary LEED Score Card
Develop, document and present a complete design and color scheme for the project premises to Tenant’s satisfaction
This task shall include but is not limited to the selection of paints, millwork (laminates and veneers), stone/tile, furniture, draperies, fabrics, wall coverings and floor coverings
Anticipate two revisions to the initial Design Development presentation for Tenant’s review and signature approval
Develop, document and present schematic designs and finish concepts to the tenant’s satisfaction
Define the design development, prepare the set of construction documents, review and approve the construction administration and close out documents and provide the initial development, if required, for furniture layout and plans based on program requirements
Responsible for meeting with clients on site to analyze & discuss potential projects, taking field measurements and photographs of existing conditions, drafting & development of existing, demolition, and proposed floor plans using the REVIT design software, schematic design & design development for residential remodeling construction projects, assistance of in-person and virtual client meetings, building and zoning code analysis and research, drafting & resign of exterior and interior elevations, detailing & design of building sections & details for construction, drafting and design for structural and MEP systems, and updating drawings from redlines provided by Director of Design's review
Shall provide a draft SPD Business Plan based on a set of criteria that improves organizational performance practices that align to FSD strategic plan and the Baldrige criteria
Shall offer furniture, signage and graphics, and Leadership in Energy and Environmental Design (LEED) Certification and Commissioning
Develop specific portfolio strategies, which may start with occupancy analysis for each selected component identified in the issued Task Order and address consolidation opportunities along with space usage (whether for future space modifications or reduction strategies)
Document the tenant components’ profile, to include missions, goals, primary strategic objectives, security and technology requirements and square footage footprint
Present ideas and concepts in an illustrative manner to include mediums such as graphic charts and virtual reality simulators for executive presentation, especially for supporting: Strategic Occupancy Analysis – with return on investment and cost estimation models; Program of Requirements – with organization structure requirements for adjacencies current and future work patterns, mission critical processes, workplace vision, security risks, personnel counts and type and size of special purpose and support space with examples; Change Management – with the proposed changes in work processes, policies, human resources, technology, teleworking, hoteling or free-addressing; Reduce Space and Overall Utilization Rate (UR) – with increased space efficiency, reduced square footage per person and new planning concept
Compiles and maintains records of established office activities across the portfolio, performing variety of project duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers, and employees, route incoming mail, answering correspondence, and preparing outgoing mail
Updates and coordinates portfolio reviews for all 20 Office of the Secretary of Defense Staff monthly and coordinates all their reviews with the Director of the Space Portfolio
Greet and assist all portfolio visitors/ monitor the access of visitors
Date stamps incoming work and ensures documentation is completed in an expeditious manner
Establishes and processes work based on portfolio priorities
Examines incoming work from the Program Managers to assure that adequate, complete information and data are provided for processing documents
Assists in the input of missing documentation
Review, determine format, and edit material submitted to Program Managers
Assist in the preparation of all portfolio briefing materials, as required, to include graphics and overall coordination
Assures that documentation is maintained in an accurate manner
Provides documentation to other installations, upon request
Uses computer to create, copy, edit, store, retrieve, and print a variety of standardized documentation
Makes insertions, deletions, corrections, and moves data from one place to another, as needed
Leads efforts to develop and maintain a project-level Integrated Master Schedule (IMS) for use on a day-to-day basis to monitor project execution, and periodically assessment overarching progress in meeting Project cost, schedule, and performance goals and objectives
IMS is used to estimate and verify attainability of Project objectives; to evaluate progress toward meeting implementation requirements; and to integrate within the Project schedule all Work Breakdown Structures, critical milestones, events, related dependencies, and associated activities
Assist in developing and proposing solutions for mitigating schedule-related risks; develop reports and displays as requested and/or in conjunction with Project reviews; performs and/or assists in critical path analysis and other ad-hoc forms of schedule-related analysis
Oversees the incorporation of technical, logistical, contractual, and programmatic changes into the IMS on a real-time basis in order to maintain accurate and current Project baselines and projections, and to establish realistic and attainable Project execution goals and objectives
Qualification
Required
Master's Degree or above
Minimum of 20 years of experience doing develop specific portfolio strategies, strategic occupancy analysis, program of requirements with organization structure requirements for adjacencies current and future work patterns, mission critical processes, workplace vision, security risks, personnel counts and type and size of special purpose and support space with examples, change management with the proposed changes in work processes, policies, human resources, technology, teleworking, hoteling or free-addressing, reduce space and overall utilization rate (UR) – with increased space efficiency, reduced square footage per person and new planning concept
Bachelor's Degree or above
Minimum of 15 years of experience doing graphics design and use, operation, and setup of computer graphic systems for business communications
Master's Degree or above
Project Management Institute (PMI) Project Management Professional (PMP) Certification or Equivalent
A minimum of 20 years of project management experience with demonstrated experience in a supervisory capacity responsible for highly effective support in planning, developing, integrating, and executing major research, engineering, and development efforts, and technology development programs for defense agencies with extensive and diversified requirements
Bachelor's Degree or above
Minimum of 15 years of experience preparing required calculations and confirmations related to Pre-Requisite and work with team to review elective points
Bachelor's Degree or above
Minimum of 15 years of experience assisting with site and space planning for construction project managers, research building codes, local zoning, and business park covenants, prepare presentation drawings, diagrams, and renderings to clearly convey design ideas, review project scope with construction project managers, produce architectural documents for permit submittal and construction, review and coordinate construction documents with construction project managers and SMEs, develop preliminary designs into construction documents
Bachelor's Degree or above
Minimum of 10 years of experience doing Business Plans based on a set of criteria that improves organizational performance practices that align to higher level strategic plans and the Baldrige criteria
Bachelor's Degree or above
Minimum of 15 years of experience doing development of a preliminary furniture plan based upon Tenant standards and building configuration
Bachelor's Degree or above
Minimum of 15 years of experience in selecting tenant components ways to reduce group's overall footprint and utilization rate
Bachelor's Degree or above
Minimum of 5 years of experience doing: Provide portfolio support. Compiles and maintains records of established office activities, performing variety of clerical duties and utilizing knowledge of systems or procedures, such as completing reports, providing information to customers, and employees, route incoming mail, answering correspondence, and preparing outgoing mail
Bachelor's Degree or above
Certification: MS Project
Minimum of 10 years of experience doing project-level Integrated Master Schedule (IMS) for use on a day-to-day basis to monitor project execution, and periodically assessment overarching progress in meeting Project cost, schedule, and performance goals and objectives
Must be U.S. Citizen
Must have an Active Secret Clearance
Benefits
401K plan with company match
Medical, dental, disability, and life insurance coverage
Tuition reimbursement
Paid time off
11 paid holidays
Company
Alaka`ina Foundation Family of Companies
Alaka`ina Foundation Family of Companies is comprised of industry recognized government service firms.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
James Carroll
Chief Science Officer
Company data provided by crunchbase