Yellow Brick Road Early Childhood Development Center · 1 week ago
Accounts Payable Specialist
Twin Cities Area
Full-time
Onsite
Entry, Mid Level
$43K/yr - $47K/yr
2+ years expYellow Brick Road Early Childhood Development Center is seeking an Accounts Payable Specialist responsible for the accurate and timely processing of all accounts payable transactions. This role involves managing vendor payments, expense reimbursements, and ensuring compliance with financial requirements while collaborating with various stakeholders.
Education
Responsibilities
Process vendor invoices for childcare operations, including food services, educational supplies, classroom materials, facility maintenance, utilities, and professional services
Accurate coding of invoices for multiple locations
Match invoices to purchase orders, contracts, payments and other items as required
Ensure timely payment of invoices in accordance with vendor terms an organizational policies
Prepare and process check runs, ACH, and other electronic payments
Manage and review expense submissions for company credit card holders to ensure compliance with organizational policies
Verify supporting receipts and resolve discrepancies in a timely manner
Monitor allowable expenses, and proper coding by program or school
Process employee expense reimbursements, ensuring accuracy and timely payment via payroll reimbursement
Communicate expense policies and reimbursement procedures to staff and school leadership as needed
Serve as primary point of contact for vendor payment inquiries
Resolve discrepancies related to pricing, quantities, or services
Set up and maintain vendor files, including W-9s, service agreements, contracts, and insurance certificates as required
Support new vendors onboarding during school acquisitions by collecting and verifying required documentation, setting up vendors in accounting system, and ensuring timely payment continuity for newly acquired locations
Maintain positive relationships with vendors critical to childcare operations
Assist with proper allocation of expenses to grants, subsidies, and any other restricted funding sources
Ensure expenditure complies with funding and regulatory requirements
Reconcile accounts payable subledger to the general ledger
Review AP aging and follow up on outstanding items
Assist with month-end close, accruals, and financial reporting
Support annual audits and state or federal reviews
Maintain documentation to support organizational policies, internal controls, and childcare regulatory requirements
Maintain organized electronic and physical AP records
Protect confidential financial and organizational information
Work closely with school directors, program managers, and administrative staff to ensure timely invoice approval
Identify opportunities to improve AP processes, accuracy, and efficiency
Take ownership of assigned AP responsibilities and follow tasks through to completion
Qualification
Required
High school diploma or equivalent
Associate's or Bachelor's degree in Accounting, Finance, or related field or 2+ years of accounts payable experience
Proficiency with accounting software and Microsoft Excel
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a deadline-driven environment
Preferred
Experience in childcare, education or multi-location environments
Benefits
Medical and dental insurance
Life insurance
Career development
Employee childcare discount
Company
Yellow Brick Road Early Childhood Development Center
Yellow Brick Road Early Childhood Development Center is a network of early childhood education institutions for families.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-02-06Acquired
Leadership Team
Jessica Johnsen
Chief Executive Officer
Company data provided by crunchbase