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Corps Team · 13 hours ago

Executive Assistant

Atlanta, GA

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Corps Team is an art non-profit located in Midtown Atlanta, seeking an Executive Assistant for a direct hire role. The EA will provide support to the President & CEO through various administrative tasks, manage scheduling, and coordinate special events and projects.

ConsultingHuman ResourcesInformation TechnologyStaffing Agency

Growth Opportunities

Hiring Manager

Brigid Lipps, PHR, SHRM-CP

Responsibilities

Develop and maintain working knowledge of the duties and responsibilities of the President

Assist in maintaining continuous quality communication with Staff, Board, and Community; drafting communications on behalf of the President

Set-up and coordinate with others all aspects of the Executive Office, including: filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems

Manage the President’s schedule, scheduling appointments and coordinating with others

Answer all incoming telephone calls, maintain phone log and transfer information as appropriate; Initiate appropriate action on calls, and prioritize calls for President

Collect President’s mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e. correspondence for Senior Staff response(s)

Review emails daily that are “red flagged” by the President. Review them the next day with the President regarding further action

Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations

Manage President’s and senior leadership’s travel and accommodations; maintain CEO’s expense reports

Assist with coordination of speaking engagements for the President

Manage executive office and board room scheduling

In coordination with the Advancement staff, senior leadership, and Board volunteers, schedule, coordinate, and arrange cultivation opportunities for the President, to include concert attendance and hospitality arrangements

Arrange patron acknowledgements and draft congratulatory communications

Follow through with all details regarding special events of the President’s Office

Coordinate President’s sponsorships of fundraising events

Create and distribute auction packages and donations from President’s office

Provide Executive Office with project research, coordination and follow through

Prepare PowerPoint presentations

Qualification

Executive administration experienceMicrosoft Office SuiteTranscription skillsProject researchOrganizational skillsPositive demeanorInterpersonal skillsTime managementAttention to detailProblem-solving ability

Required

Bachelor's degree from a four-year college or university

10+ years of executive administration experience assisting top executives or an equivalent combination of education and experience

Experience with and ability to accurately transcribe from recordings required

Experience with and ability to write and proofread own work required

Must display professionalism in all settings

Must be a self-starter

Ability to manage/handle multiple tasks and to thrive in a fast-paced and demanding environment

Impeccable organizational, time management, attention to detail, and keyboard skills

High level of proficiency with Microsoft Office Suite, including PowerPoint, is required

Excellent written and oral communication skills

Outstanding interpersonal skills with ability to successfully interact and work with a diverse group of people

Must possess a positive and personable demeanor and be able to relate well with a diverse population

Exceptional mathematical aptitude required, with an emphasis on accuracy

Able to manage departmental budgets, expenses, and expense accounts

Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and an immediate decision is necessary

Ability to interpret a variety of instructions in written, oral or schedule form