University of Virginia ยท 3 weeks ago
Senior Administrative Coordinator, Department of Public Health Sciences
Charlottesville, VA
Full-time
Onsite
Mid, Senior Level
$65K/yr - $70K/yr
3+ years expThe University of Virginia's Department of Public Health Sciences is seeking a Senior Administrative Coordinator to support the Chair and Director of Administration. The role involves performing advanced administrative duties, managing calendars, and serving as a liaison with university leadership while ensuring compliance with organizational policies.
Higher Education
No H1B
Responsibilities
Anticipate the needs of the Chair and Director of Administration. Review correspondence and draft responses as appropriate, or forward to the appropriate person for response
Manage the calendar of the Chair
Act as a liaison with University leadership, assisting in relationship building with various constituents and leadership offices
Understand and comply with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
Track, monitor, and follow the progress of projects, action items, and strategies that emanate from department leadership. Ensure that appropriate follow-up actions are taken. Initiate subsequent follow-up meetings and communication for key stakeholders as directed
Develop memos, communiques, and correspondence. Prepare agendas and identify meeting participants. Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the Chair, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.)
Organize and manage department-led faculty searches, working closely with the Chair and the Search Committee in setting search meetings, developing visit itineraries, and obtaining and organizing feedback
Organize and manage departmental events, including logistics, invitations, and on-site coordination
Manage the faculty annual review (FAR) as well as the promotion and tenure (P&T) process. Arrange FAR meetings with individual faculty and submit final FAR forms. Oversee the P&T timeline, schedule P&T committee meetings, and work with faculty in submitting draft and final P&T documents
In addition to the above responsibilities, other duties may be assigned
Qualification
Required
Bachelor's Degree or combination of education and related experience in lieu of a degree
3+ years of relevant experience supporting a senior executive
Preferred
Ability to work independently and as part of a diverse team in a collaborative environment
Highly organized with the ability to prioritize tasks effectively and demonstrate strong attention to detail
Proficient in both verbal and written communication, ensuring professionalism in all interactions
Flexible and able to adapt to changing priorities and handle unexpected challenges with ease
Efficient in managing schedules and meeting deadlines
Benefits
This is a non-exempt-level, benefited position. Learn more about UVA benefits.
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
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