LAIKA Studios · 1 month ago
Business Affairs Assistant
Hillsboro, OR
Full-time
Onsite
Entry Level
1+ years expLaika is a company seeking a Business Affairs Assistant to provide administrative and project management support to the General Counsel and Heads of Business Affairs. The role involves coordinating schedules, managing contracts, and tracking industry news to support the department's operations.
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Responsibilities
Provide ongoing administrative support to the General Counsel and Heads of Business Affairs including phone coverage, scheduling, office organization, travel arrangements, and expense reports
Attend meetings and provide notes, meeting recaps, and action items to relevant parties
Track industry trades and other relevant media outlets for news, research, and information to keep the department current on latest events
Assist with preparation and review of standard agreements including drafting routine contract language and proofreading for accuracy and consistency
Process and track redlines, revisions, and other contract changes in coordination with internal stakeholders and external partners
Maintain organized records of agreements, ensuring timely updates and version control
Support the Business Affairs and Legal teams with day-to-day contract administration including formatting, document comparison, and execution of agreements
Act as liaison for external partners including agencies, writers, production partners, and talent
Organize and coordinate timely document signatures from appropriate parties via electronic signature (i.e., Docusign), hard copy, or notary services
Track business affairs transactions including updating and maintaining reports and distributing regular status reports on development, talent, and production-related deals for distribution to key executives
Perform additional duties as directed by leadership, including but not limited to maintaining/organizing documents and files on the server, inputting and maintaining data, calendaring important business dates, coordinating payments with Finance department, administering approval requests, tracking past projects, and other duties as assigned
Qualification
Required
1-2 years of industry experience, preferably at talent agencies or other entertainment companies
Demonstrated tact and diplomacy; ability to use discretion, sound judgment, and maintain confidentiality at all times
Strong organizational skills, attention to detail, ability to prioritize and multi-task
Highly proficient in entire MS Office Suite; strong Excel & PowerPoint skills
Ability to manage multiple drafting and revision requests in a deadline-driven environment
Preferred
Familiarity with basic legal/contract terminology preferred
Experience with document tracking and workflow management preferred
Company
LAIKA Studios
Founded in 2005 just outside Portland, Oregon, LAIKA has produced five films: Missing Link (2019), Kubo and the Two Strings (2016), The Boxtrolls (2014), ParaNorman (2012) and Coraline (2009).
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jeff Stringer
Chief Technology Officer
Recent News
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