Rhoads Industries · 1 month ago
Projects & Contracts Billing Manager
Philadelphia, PA
Full-time
Onsite
Senior Level
7+ years expRhoads Industries is a family-owned total solution provider of industrial fabrication and maritime services. The Projects & Contracts Billing Manager will provide advanced financial analysis and support for the operations division, focusing on budgeting, forecasting, and compliance with government contract requirements.
ManufacturingReal Estate
No H1B
U.S. Citizen Only
Responsibilities
Conduct in-depth financial analysis to support operational decision-making, including cost analysis, profitability analysis, and variance analysis
Perform financial modeling specific to government contract requirements, including indirect rate application, burden structures, fee calculations, and allowable/unallowable cost considerations under FAR and DFARS
Prepare detailed financial reports and dashboards that provide insights into operational performance, trends, funding status, and contract financial impacts for government and commercial programs
Oversee and manage project budgets, including tracking actual costs against planned costs and forecasting future costs for both firm-fixed-price and cost-reimbursable government contracts
Develop and manage annual budgets and multi-year forecasts for the operations division, aligning with contract funding limitations, contract modifications, and incremental funding requirements
Collaborate with departmental leaders and program managers to gather and analyze budgetary and forecasting data related to labor planning, materials procurement, subcontractor usage, and indirect rate changes
Monitor budget performance, including burn rates, funding status, and forecasted contract ceilings, and provide recommendations for adjustments as needed to maintain compliance with government cost principles
Analyze project costs, identify cost variances, and investigate the reasons for discrepancies, ensuring alignment with government cost accounting standards and proper cost allocations under CAS, FAR Part 31, and DCAA guidance
Analyze and report on operational costs—including labor, materials, travel, ODCs, and overhead—for government-funded projects, ensuring compliance with allowable cost rules
Identify cost-saving opportunities and recommend strategies to improve cost efficiency without compromising contract performance or compliance
Track and report on cost reduction initiatives and their impact on overall budget and contract profitability
Track expenses and financial activities for key projects, ensuring proper documentation and audit readiness per government auditing standards
Develop and maintain key performance indicators (KPIs) to measure operational efficiency and effectiveness, including contract-specific metrics such as EVMS indicators (if applicable), burn rate analysis, and billing timeliness
Analyze performance metrics and provide actionable insights to senior management to drive improvements in contract execution and financial outcomes
Collect, validate, and manage financial data from various sources to ensure accuracy, consistency, and compliance with government documentation and reporting requirements
Review transactional-level data and ensure complete and accurate customer invoicing, including preparation of government-compliant billing packages (e.g., cost vouchers, progress billings, WAWF submissions)
Strong data querying skills to utilize advanced data analysis tools and techniques to support financial decision-making, including rate modeling, revenue recognition scenarios, and contract funding projections
Manipulate and customize data to meet the required needs and criteria of government customers and auditors, including ad hoc analysis requests, audit support, and contract reporting
Manage full lifecycle financial administration of government contracts, ensuring compliance with FAR, DFARS, CAS, DCAA requirements, and agency-specific regulations
Support the preparation, review, and submission of invoices in accordance with contract type (Cost Plus, T&M, Firm Fixed Price) and government customer requirements, including WAWF/iRAPT verification and reconciliation
Maintain accurate tracking of funded vs. unfunded contract amounts, contract ceiling limitations, and incremental funding to avoid cost overruns or unauthorized work
Collaborate with program managers to ensure accurate ETC/EAC updates, obligation vs. expenditure tracking, subcontractor cost alignment, and compliance with Limitation of Funds (LOF) and Limitation of Cost (LOC) clauses
Prepare documentation required for government audits, including DCAA incurred cost submissions, provisional billing rate submissions, and cost element reconciliations
Monitor indirect rate impacts on government programs and collaborate with leadership on provisional billing rate updates and final rate settlements
Ensure proper revenue recognition according to contract terms and accounting standards
Provide financial insights and recommendations to support strategic initiatives, contract pricing decisions, proposal development, and operational improvements
Collaborate with cross-functional teams—including Contracts, Program Management, and Business Development—to develop and implement strategies aligned with business goals, competitive pricing, and compliance requirements
Prepare and present financial analysis, contract status reports, funding profiles, and billing summaries to senior management and government stakeholders
Communicate financial insights effectively to non-financial stakeholders, ensuring clarity around contract financial health, risks, ETC/EAC changes, and budget constraints
Ensure compliance with financial regulations, company policies, government contract requirements, and internal controls across all financial and billing activities
Identify and address discrepancies related to financial data, contract reporting, billing, cost allocations, and audit findings
Maintain audit readiness for government and internal audits by ensuring complete documentation, transparent methodologies, and adherence to approved accounting practices
Identify opportunities to enhance financial tracking, government billing processes, rate modeling tools, and contract performance reporting
Implement best practices and streamline financial reporting procedures to increase accuracy, efficiency, and compliance with government standards
Manage and mentor a team of financial analysts or staff, providing guidance, support, and professional development opportunities
Conduct performance evaluations, set goals, and foster a collaborative and high-performance team environment
Support the recruitment, training, and development of finance team members
Additional duties as assigned
Qualification
Required
Bachelor's degree in Finance, Accounting, Business Administration, or related field required
US Citizenship
Minimum of 7+ years of experience in financial analysis, with at least 3 years in a supervisory role
Experience in operations or manufacturing environments is a plus
Demonstrated financial and operational background including financial operations, key industry metrics financial modeling and ROI analysis
Experience with Government Contracts (CARS, FARS, and DCAA) and contract types (Cost Plus, Fixed Price, T&M, etc.)
Well-developed communication and interpersonal skills with all levels of employees, management, executives, and other organizations problem-solving, critical thinking, negotiating and decision-making skills
Strong management skills: the ability to influence and engage colleagues and clients; experience in building a team, with cross-organizational collaboration
Ability to obtain the level of Navy badging required of this level position
Mature Customer Service and Client Communications skills
Advanced proficiency in Microsoft Excel
Proficient in Microsoft Outlook, Word, and Power Point
Preferred
Microsoft Dynamics SL or 365 experience highly preferred
Certified PMP or equivalent knowledge of Program Management Systems and Processes through demonstrated experience is acceptable
Experience in Business Development, Strategic Planning or Marketing
Benefits
Competitive health insurance packages
401k matching
PTO
Company
Rhoads Industries
Rhoads Industries is a construction company specializing in industrial fabrication, installation, and maintenance services.
501-1000 employees
Funding
Current Stage
Late StageRecent News
The Philadelphia Inquirer
2025-09-04
2025-07-04
Company data provided by crunchbase