Northwestern University · 2 days ago
Program Assistant 3, Libraries, Block, and SPS
Evanston, IL
Full-time
Hybrid
Mid Level
$22/hr - $23/hr
4+ years expNorthwestern University is seeking a Program Assistant 3 to provide administrative and fundraising support for The Block Museum of Art, Northwestern Libraries, and Northwestern University Press. The role involves managing donor communications, coordinating events, and providing support for multiple front-line fundraisers.
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Responsibilities
Independently responds to and composes correspondence
Proofreads and edits documents
Prepares weekly acknowledgement notes for each unit
Creates and maintains standard spreadsheets and/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from readily available materials to aid in donor identification, cultivation and stewardship
Determines format, elements, trends, etc
Developing invitations and newsletters
Processes accounts payables and receivables
Ensures that charges have posted to appropriate accounts
Assists with reconciliation of accounts
Coordinates calendars for supervisors and departments in terms of preparation for donor visits and other activities
Coordinates registration and travel
Coordinates events, which may include scheduling rooms, guest speaker and arranging for routine materials, technology and refreshments
Supports donor stewardship by sending gifts on special occasions and drafting correspondence from the dean or director
Screens and prioritizes incoming calls
Responds to inquiries
Provides basic interpretation of policies and procedures
Researches information to resolve problems or issues
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required
Ability to provide reliable and detail-oriented support to ensure smooth daily operations and efficient workflow
Clear and professional verbal and written communication with the ability to convey information effectively to diverse stakeholders
Ability to manage multiple tasks, deadlines, and competing priorities
Ability to effectively use databases, CRM systems, spreadsheets, and other technology tools, or demonstrated learning agility with new systems
Ability to handle sensitive information responsibly and in alignment with institutional expectations
Preferred
Experience supporting senior leaders, executives, or complex units
Experience providing administrative or program support in complex, mission-driven organizations (such as higher education, advancement, museums, student affairs, nonprofits, or government)
Ability to stay organized and effective in a fast-paced setting. Ability to prioritize tasks, manage competing deadlines, and adjust quickly to shifting priorities while maintaining quality and professionalism
Ability to anticipate needs, plan ahead, and take proactive steps to support recurring activities, deadlines, and stakeholder expectations
Ability to maintain accurate records, manage data with precision, and ensure integrity of information used for reporting and operations
Capacity to identify efficiencies, streamline administrative processes, and enhance operational workflows
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources for professional growth
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-11
Digital Journal
2026-01-11
2026-01-09
Company data provided by crunchbase