Apply on Employer Site

Freeman Company · 2 days ago

Office Manager

Mohave Valley, AZ

Full-time

Onsite

Mid Level

4+ years exp

Freeman Company is a global leader in events, dedicated to redefining live experiences. The Office Manager will oversee administrative functions, support the Event & Exhibit Services team, and ensure service excellence by interacting professionally with customers and team members.

Event ManagementEvents

Responsibilities

Administer, manage, and maintain recruiting and new-hire process and paperwork; maintain team member files for part time and full time team members

Conduct new team member orientation

Assist with annual benefits enrollment and routine benefit inquiries from team members

Respond to policy questions and other concerns from team members and refer to corporate HR where appropriate. Serve as a liaison between corporate HR during investigations and when responding to state and federal inquiries

Conduct off-boarding activities with terminating team members

Facilitate branch-wide training initiatives; keep accurate records to ensure all team members receive the required number of hours

Work with the Branch General Manager and Corporate Accounting Department in the preparation of accurate monthly branch financial statements; prepare revenue reports and reconciles to P&L statement

Research and remedy branch budget issues as directed by the General Manager

Serve as liaison between several corporate departments (marketing, payroll, accounting, human resources, training, travel, etc.) and the administration of these areas at the branch level

Supervise the department which may consist of A/R, A/P, Purchasing, Payroll, and Receptionist; conduct annual performance evaluations

Assist with time entry and closing payroll when Payroll Clerk is out of the office

Direct the branch billing, payroll, accounts receivable, accounts payable and job costing activities and ensure the coordination of these activities with the appropriate corporate office department and other company units

Manage branch events fundraising efforts (e.g. fundraising efforts, special meetings/events)

Book travel arrangements, request advances and submit expense reports for payment, schedule meetings and events as requested

Analyze and organize office operations and procedures; order and maintain inventory of all office supplies/equipment, uniforms, and other business related materials

Monitor branch compliance with Corporate policies; ensure access to Team Member Handbook for part time and full time team members

Maintain the Labor to Revenue cost report

Support the General Manager administratively in all aspects, including, but not limited to composition of memos and correspondence, preparation of proposals and billing, running reports, creating presentations, researching information, etc

Perform other duties as assigned