Salas O'Brien · 18 hours ago
Administrative Assistant
Vista, CA
Full-time
Onsite
Entry Level
$24/hr - $28/hr
2+ years expSalas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. They are seeking an Administrative Assistant to support the Vista office and help cultivate the company culture while managing various administrative tasks.
Industrial EngineeringMechanical Engineering
Responsibilities
Welcome visitors
Answer phones and field calls in a professional manner
Sort and distribute incoming/outgoing mail, deliveries, and pickups
Restock office supplies and maintain copier/printers with paper and toner
Assist with the planning and coordination of office events, including client meetings, office lunches and presentations
Filing and various administrative work
Keep conference room and lunchroom organized and clean at all times
Order and electronically file of Certificates of Insurance
Order courier service (National Messenger) and overnight shipments (GSO/FedEx) as needed
Typing, editing and formatting word documents with feedback from clients, principals and project managers
Make and coordinate travel arrangements
Light accounting assistance involved with reconciling receipts and invoices, scanning/copying and coordinating with accounting department
Various projects as assigned by Manager / Principal
Qualification
Required
Minimum of 2 years in experience in a professional environment
Administrative office experience required
Microsoft Office Suite knowledge required specifically Word and Excel and Outlook
Excellent written and verbal communication
Excellent organizational skills and a high level of attention to detail
Ability to multitask and take direction from various team members
Able to handle a fast-paced and demanding environment
Be self-motivated and able to prioritize tasks
Must exhibit a solid professional business image with a team player attitude
Ability to work within a team environment
Ability to take initiative and work independently
Preferred
Experience with Deltek Vision (a plus)
Knowledge of SpecsIntact software (a plus)
Benefits
Medical
Dental
Vision
Basic life insurance
401(k) plan
Ability to purchase company stock at a discount
10 paid holidays
Paid leave programs for military service and new parents
Merit increases
Performance discretionary bonus
Stock
Company
Salas O'Brien
Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical.
1001-5000 employees
H1B Sponsorship
Salas O'Brien has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (3)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Blackstone Group
2024-01-22Private Equity
Leadership Team
Paul Silva
Chief Operating Officer
Karl F. Frey
Retired
Recent News
Sports Business Journal
2025-10-24
FoodProcessing.com
2025-10-16
Company data provided by crunchbase