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F. Schumacher & Co. · 3 days ago

Administrative Assistant, Operations

Passaic, NJ

Full-time

Onsite

Entry, Mid Level

2+ years exp

F. Schumacher & Co. is an innovative interior design company that is disrupting the global interior design industry. The Administrative Assistant will support the operations team through data management, financial transactions, and coordination of various operational tasks to enhance efficiency and effectiveness.

Design

H1B Sponsor Likely

Responsibilities

Create, maintain and manipulate complex data sets using Microsoft Excel for operational reporting and analysis

Design and compile professional presentations using data provided by the Director and other teams

Manage Accounts Payable transactions and ensure timely and accurate submission

Assist with the generation of expenses reports, maintain basic budget tracking, and process invoices

Attend key meetings, meticulously take detailed and actionable notes, and ensure all follow-up items are tracked and completed by the responsible parties

Proactively manage and execute professional errands as needed

Oversee the ordering of supplies and accurately track inventory

Jump in to support any emerging operational needs or special projects as directed by the Operations Director

Qualification

Microsoft ExcelERP systemsFinancial analysisOrganizational skillsClear communicationAttention to detailTime managementCollaborative mindset

Required

Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Operations, or a related field preferred

2–5 years of administrative experience with a strong financial or operations focus, ideally in manufacturing

Proficiency in Microsoft Excel (reporting, formulas, tracking), Word, and Outlook

Strong attention to detail with excellent organizational and time-management skills

Ability to handle confidential financial and operational information with discretion

Clear written and verbal communication skills

Comfortable working in a production-oriented, deadline-driven environment

Financial accuracy & analytical thinking

Process-oriented and solutions-driven

Strong follow-through and accountability

Ability to manage multiple priorities simultaneously

Collaborative mindset with cross-functional teams

Preferred

Experience with ERP or accounting systems (e.g., NetSuite, SAP, QuickBooks, or similar)

Benefits

Competitive Salary

Corporate Annual Profit Sharing

401K Plan

Dental Coverage

Medical Coverage

Prescription Drug Plan

Vision Coverage

Health Savings Account (HSA)

TELADOC

20 Days Paid Time Off (PTO)

10 Company Holidays

Bereavement Leave

Life Insurance

Flexible Spending Accounts (FSA)

AFLAC Plans (Accident and Critical Illness Plans)

Pet Insurance

Short-Term Disability (STD)

Long Term Disability (LTD)

Parental Medical Leave

Child Bonding Leave

Employee Discount

Company

F. Schumacher & Co.

Glassdoor3.0

F. Schumacher & Co. is a textiles company that provides floor covering.

Founded in 1889

New York, New York, USA

501-1000 employees

http://fschumacher.com

H1B Sponsorship

F. Schumacher & Co. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2022 (3)

2021 (8)