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Sealaska · 3 hours ago

Certified Payroll & Subcontract Specialist

California, United States

Contract

Onsite

Mid Level

3+ years exp

Sealaska is the Alaska Native regional corporation for Southeast Alaska, dedicated to economic prosperity and environmental protection. The Certified Payroll & Subcontract Administration Specialist is responsible for preparing and submitting certified payroll, managing subcontractor compliance, and administering labor compliance documentation for all company projects.

Environmental ConsultingGovernmentNatural Resources

Comp. & Benefits

Responsibilities

Prepare and submit certified payroll reports (CPRs) for all projects in compliance with Davis-Bacon, California DIR, local agency, and PLA requirements, using LCP Tracker for all project submissions

Ensure accurate worker classifications, prevailing wage rates, fringe benefits, shift differentials, travel pay, and job coding

Submit weekly Statements of Compliance, apprenticeship documentation, and required fringe reports through LCP Tracker where applicable

Track corrections, resubmissions, and compliance issues until fully resolved, ensuring all updates are reflected in the system

Collect subcontractor CPRs through LCP Tracker for all active projects

Review subcontractor CPRs for correct classifications, wage determinations, apprentice ratios, fringe reporting, and overall compliance

Follow up with subcontractors on any missing, late, or incorrect CPR submissions

Maintain compliance logs, documentation trails, and support files for audits

Communicate noncompliance issues immediately to Project Managers and Operations

Serve as the primary administrator for LCP Tracker for all projects

Set up new projects, wage determinations, reporting rules, and subcontractor tiers

Onboard and train subcontractors in the system to ensure accurate CPR submission

Monitor daily dashboards and alerts to maintain full compliance

Generate required reports for audits, general contractors, and internal reviews

Maintain thorough and organized electronic compliance records

Complete and submit DIR Form 140 (Contract Award Information) for all required public works projects

Complete and submit DIR Form 142 (Notice of Completion / Contract Information Update) as applicable

Maintain documentation for compliance and audit readiness

Draft subcontract agreements using scopes, schedules, and requirements supplied by Project Managers

Incorporate flow-down provisions, prevailing wage requirements, insurance specifications, and project-specific documentation

Track subcontract execution, certificates of insurance (COIs), and all compliance attachments

Maintain organized subcontract files and ensure complete documentation from award through close-out

Maintain an audit-ready filing system for all CPRs, subcontractor compliance documents, DIR forms, and subcontract agreements

Provide weekly status reporting to management regarding certified payroll, subcontract compliance, and outstanding issues

Assist PMs and Operations with interpretation of prevailing wage laws, subcontract requirements, and labor compliance obligations

Qualification

Certified PayrollLCP TrackerConstruction ExperienceDavis-Bacon KnowledgeSubcontract AdministrationCompliance DocumentationFollow-up SkillsERP Systems ExperienceSubcontract AgreementsOrganizational SkillsCommunication SkillsAttention to DetailIndependent Work

Required

Minimum 3 years of construction industry experience focused on certified payroll, labor compliance, subcontract administration, or related functions

Strong working knowledge of Davis-Bacon, California DIR prevailing wage, apprenticeship requirements, and public-works compliance

Hands-on experience with LCP Tracker (or similar compliance systems)

Ability to review subcontractor CPRs and identify deficiencies

Strong organizational skills and high attention to detail

Clear, professional, and direct communication

Experience with Vista, Sage 300 CRE, or similar construction ERP systems

Experience generating subcontract agreements

Experience working on PLA or agency-funded projects

Accuracy and thoroughness in compliance documentation

Strong follow-up and accountability

Ability to work independently and manage multiple deadlines

Professional communication with subcontractors, PMs, and general contractors

Associate's degree in accounting, business administration or a related field

Preferred

Certifications: CPP or FPC preferred

Company

Sealaska

Founded in 1972, Sealaska has been evolving from a land-management-focused company to a services-focused company with an emphasis on sustainable industries.

Founded in 1972

Juneau, Alaska, USA

201-500 employees