Northwestern University · 1 day ago
Program Assistant 3
Evanston, IL
Full-time
Hybrid
Mid Level
$21/hr - $27/hr
4+ years expNorthwestern University is a center for global excellence in education and research, and they are seeking a self-directed administrator to support their Department of Sociology. The Program Assistant will manage research and administrative operations, oversee financial tasks, and ensure a positive experience for all team members.
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Responsibilities
Generate monthly expense activity/summary reports and distribute to faculty members
Monitors accounting balances for the department’s grants/contracts, operating, and discretionary accounts
Process all reimbursement requests submitted by faculty, graduate students, and visitors
Ensuring all purchase requests are complete and comply with university policies
Monitoring all transactions until the request has been successfully processed via iBuy, accounts payable, and for our vendors and contractors
Updates all departments' financial transactions via spreadsheets and SmartSheet database
Process accounting corrections, cash advances, revenue deposits, and journal transfers
Assist the BA with monthly reconciliation reports and departmental endowment account balances
Initiates, collects, and submits documentation for all student temp hires, such as personal data forms and permission to work forms
Assists with international visitors’ paperwork, such as position data form and personal data forms
Assists with faculty recruitment and faculty promotion materials
Manages department calendar and monitors the department's social media posts
Maintains the department’s website with the latest events, visitors, colloquium, new staff, students, and faculty members, in addition to creating new web pages and/or updating standard information
Manage itineraries involving domestic and/or international travel for all guest speakers and visiting post-docs
Assistant in organizing and coordinating annual department-wide events, conferences, and colloquium
Monitors the department's inventory, i.e., paper, supplies, coffee, printer ink, and office orders
Responds to inquiries by researching policy and procedures to resolve problems or issues
Provides basic interpretation of the department and university policies and procedures
Performs other duties as assigned
Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent is required
4 years of administrative experience or related experience required
Strong computer skills
Ability to work independently
Resourcefulness
Initiative
Preferred
Familiarity with Northwestern financial systems and processes
Previous higher education experience
Bachelor's degree
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development in all circumstances
Variety of tools and resources for professional development
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-09
2026-01-08
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2025-12-27
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