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PMCS Group, Inc. · 1 day ago

Office Engineer Document Control Work Location: Los Angeles, CA

LA Metro Area

Full-time

Onsite

Senior Level

5+ years exp

PMCS Group, Inc. is seeking an Office Engineer specializing in Document Control for Building, Marine, and Port projects. The role involves maintaining project documentation, managing electronic and hard copy records, and supporting project teams with document distribution and organization.

ArchitectureConstructionManagement ConsultingProject Management

Responsibilities

Process, distribute, retrieve, maintain, and archive all project-related records received

Assist in managing electronic and hard copy project and program records/files

The control, scanning, indexing, linking, hardcopy filing, and distribution of documents

Manage the flow of records to project participants, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications

Prepare transmittals, distribute documents, and retrieve documents through the client's software

Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to adapt to changing priorities readily

Assist the Project Manager, the Construction Manager, and the Project Team in all matters related to project records and the control and distribution of documents

Support for project teams in organizing workflows and approvals

Participation in project meetings, as necessary.Prepare and distribute meeting minutes

Qualification

Document ControlData ManagementConstruction Management SoftwareDocument Control CertificationCustomer Service AttitudeProactive AttitudeMicrosoft Office 365Adobe AcrobatEffective CommunicationOrganizational SkillsDetail-Oriented

Required

5-10 years' experience with document processing and data management. Document processing experience with Building, Marine, and/or Port Projects

Previous experience managing a Document Control effort for a large-scale ($25M+), construction project or program required

Effective oral and written communication skills

Must be a proactive, self-starter, with a results-oriented focus, and willing and capable of assuming additional responsibilities

Must be highly organized and detail-oriented

Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude

Must possess a 'can-do' attitude: able to produce consistently accurate results at a fast pace

Experience with construction management database software, Microsoft Office 365, and Adobe Acrobat