The University of Tennessee Health Science Center · 3 weeks ago
Office Manager, College of Engineering and Computer Science, UT Chattanooga
Chattanooga, TN
Full-time
Onsite
Mid, Senior Level
$60K/yr - $65K/yr
2+ years expThe University of Tennessee Health Science Center is seeking an Office Manager for the College of Engineering and Computer Science. The role involves providing high-level project management and strategic oversight for the Dean's Office, ensuring alignment with the college's long-term objectives and managing complex administrative projects.
Health CareHigher EducationMedical
Responsibilities
Plans and coordinates schedules for high-level events, activities, and functions; ensures milestones and deliverables are met
Manages and oversees completion of faculty documentation for reappointment, tenure, and promotion, ensuring compliance with university policies
Interfaces with internal and external stakeholders to facilitate execution of college and university initiatives and projects
Collaborates with university units to support day-to-day operations and resolve issues impacting workflow
Sets priorities and manages training programs for departmental administrative staff; mentors and provides guidance to ensure process consistency
Ensures contracts and agreements follow appropriate review and approval processes in compliance with university policy; monitors deliverables
Regularly meets with the Dean to align priorities and objectives; executes directives and provides status updates on project progress
Manages and directs all phases of administrative projects within the Dean’s Office, including designing and implementing process improvements; establishes and leads project committees and teams to ensure alignment with strategic goals and achievement of objectives
Creates, disseminates, and delivers reports, presentations, and status updates for key stakeholders and committees to communicate progress and outcomes
Leads development and preparation of audit materials, ensuring compliance with institutional policies, standards, and timelines
Plans and oversees execution of major events, including the annual awards ceremony and e-Week activities; makes strategic decisions regarding logistics, stakeholder engagement, and resource allocation
Manages the staff annual review process, ensuring timely completion and alignment with performance management strategies
Prepares and presents comprehensive reports and updates for high-level committees such as the Industrial Advisory Board and Scholarships Committee; ensures accurate documentation and timely dissemination
Monitors and enforces deadlines for faculty and committees, including critical timelines such as college catalog submissions
Develops and improves administrative processes and procedures to enhance efficiency and compliance across the Dean’s Office
Oversees and tracks execution of college-level initiatives, such as articulation agreements, ensuring alignment with institutional goals and compliance with policies
Plans and coordinates regular meetings with key stakeholders, including deans, directors, department chairs, and community partners; prepares agendas and facilitates discussions to drive outcomes
Communicates progress on initiatives, provides status updates, and delegates tasks appropriately to ensure timely completion of deliverables
Manages college-level budgets for operations, events, and new initiatives; monitors expenditures and recommends adjustments as needed
Serves as the central liaison for the Dean’s Office, ensuring effective communication with internal and external stakeholders and timely resolution of inquiries
Plans and coordinates major college initiatives and events, such as advisory council meetings, faculty planning sessions, and college-wide functions; ensures milestones and deliverables are met
Prepares and delivers reports, presentations, and correspondence for the Dean and leadership committees; ensures accuracy, professionalism, and alignment with strategic priorities
Supports and monitors special projects initiated by the Dean, including strategic planning, process improvement, and committee coordination; tracks progress and enforces deadlines
Maintains confidential records and documentation, including personnel files, contracts, and sensitive communications related to strategic initiatives
Provides executive-level administrative support to the Dean, including managing calendars, scheduling strategic meetings, and coordinating travel arrangements for key engagements
Provides guidance and oversight to administrative staff supporting Dean’s Office projects; mentors team members to maintain consistency and quality
Communicate ECS building needs with campus facilities
Ensure progress on capital college projects
Coordinate with college departments to ensure systematic and timely hiring processes for all CECS employees
Maintain appointment records, faculty contracts
Qualification
Required
Typically requires a bachelor's degree in a relevant field and two years of relevant experience, or an equivalent combination of education, training, and experience
Knowledge of project management principles
Effective oral and written communication, time management, problem-solving, and customer service skills
Ability to manage multiple projects or estimates
Ability to analyze and document project failures and successes
Ability to lead meetings effectively
Ability to hold others accountable for project outcomes
Preferred
10-15 years of related experience in an academic/governmental setting
Company
The University of Tennessee Health Science Center
Established in 1911, The University of Tennessee Health Science Center aims to improve human health through education, research, clinical care and public service.
1001-5000 employees
H1B Sponsorship
The University of Tennessee Health Science Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (100)
2024 (91)
2023 (86)
2022 (74)
2021 (69)
2020 (82)
Funding
Current Stage
Late StageTotal Funding
$10.91MKey Investors
National Cancer InstituteHealth Resources and Services Administration
2022-08-26Grant· $3.16M
2022-07-26Grant· $3.9M
2022-03-31Grant· $2.05M
Leadership Team
Rachal McCray
CTO/ Police Dispatcher
Raaj Kurapati
Executive Vice Chancellor and Chief Operating Officer
Recent News
2025-10-02
Genetic Engineering News
2025-09-28
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