TheGuarantors · 1 month ago
Event Marketing Coordinator
New York, NY
Full-time
Hybrid
New Grad, Entry Level
$23/hr - $26/hrTheGuarantors is a cutting edge fintech company setting the standard in rent coverage with unrivaled insurance products. They are seeking a proactive and organized Event Marketing Coordinator to support the planning and logistics of various events, ensuring that every detail is managed effectively.
CreditFinTechInsurTechPropTechReal Estate
Responsibilities
Support planning and logistics for trade shows, client events, dinners, and partnerships
Handle event logistics, including packing and shipping materials, tracking inventory, coordinating deliveries, and assisting with setup and breakdown for NYC based events both internal and external
Research and source vendors, venues, rentals, catering, and gifting options; request quotes, compare options, and confirm bookings
Maintain an organized vendor database with updated contacts, pricing, and notes
Manage event timelines, checklists, calendars, and planning documents. Asana experience is great!
Keep event overviews, run-of-show documents, recaps, and internal updates accurate and up to date
Coordinate with external vendors, agencies, and partners to confirm details and ensure smooth execution
Create simple collateral (invitations, flyers, signage) in Canva
Assist with brainstorming sessions, take meeting notes, and convert action items into clear tasks
Qualification
Required
Able to work in our NYC office 3 days per week and support occasional early mornings/evenings during event weeks
Experience in event marketing, event planning, hospitality, or production support (internships included)
Demonstrated project management skills, with the ability to prioritize tasks, manage deadlines, and keep multiple workstreams organized
Experience working in a fast-paced, creative, or agency-style environment where priorities shift quickly
Proactive self-starter who takes ownership, anticipates needs, and seeks solutions independently before asking for help
Strong enthusiasm for delivering premium, high-touch client and customer experiences
Confident communicating with vendors, partners, and internal stakeholders; able to send clear, timely, professional updates
Close attention to detail with the ability to spot errors, fact-check details, and maintain clean documentation
Comfortable with physical tasks such as packing, shipping, receiving, organizing supplies, and supporting event setup/breakdown
Proficiency in Microsoft Word, Excel, PowerPoint, and basic Canva skills (design instincts a plus)
Strong written and verbal communication skills, including the ability to review materials for completeness before sharing
Comfortable working in an environment where you may juggle admin tasks, logistics, creative work, and onsite support in the same week
Preferred
Asana experience is great!
Benefits
Opportunities to make an impact within a fast growing company
Medical, dental, & vision insurance, beginning day one
Health savings account with employer contribution
Flexible spending accounts (healthcare, dependent care, commuter)
401(k)
Generous PTO and paid holidays
Flexible working hours
Paid parental leave
Company sponsored short and long term disability
Company
TheGuarantors
TheGuarantors is a FinTech company that offers innovative risk and financial solutions for the real estate ecosystem.
Founded in 2015
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$111.72MKey Investors
CIBC Innovation BankingPortage VenturesGlobal Founders Capital
2023-04-26Debt Financing· $35M
2022-04-25Series C· $50M
2019-02-25Series B· $15M
Leadership Team
Julien Bonneville
Founder and CEO
Bob Schmidt
Chief Revenue Officer, Co-Founder
Recent News
2025-03-25
2025-01-13
Company data provided by crunchbase