OptiNizers ยท 1 month ago
US Immigration Paralegal
United States
Full-time
Remote
Mid LevelOptiNizers is a client-focused immigration law practice seeking a detail-oriented Operations Associate to support their operational and administrative framework. The role is critical in ensuring smooth immigration case progression by organizing documentation, monitoring deadlines, and assisting with billing processes while maintaining confidentiality and integrity.
Professional Services
Responsibilities
Review, audit, and validate daily and weekly operational reports related to immigration case progress, upcoming deadlines, required follow-ups, and internal task completion
Identify missing documents, incomplete information, or inconsistencies within case files and proactively notify the legal team
Ensure accurate data entry and consistent recordkeeping within internal systems and immigration case management platforms
Maintain detailed and organized operational trackers, case status sheets, and workflow logs to support structured case movement
Monitor various email inboxes or portals (when assigned) to track government agency notices, client responses, and time-sensitive updates
Prepare, review, and process invoices using internal systems such as Clio or similar case management/billing tools
Verify that case information, billable services, and time entries align with internal records before invoice creation
Assist in maintaining billing logs, tracking payment status, and organizing supporting documents or communications related to invoicing
Provide administrative support such as document sorting, data entry, updating spreadsheets, and general operational tasks essential to daily firm operations
Assist in preparing and structuring digital immigration forms, including but not limited to USCIS forms, supporting documents, declarations, and other petitions
Support the creation of evidence packets, exhibit lists, and document bundles for submission to federal agencies (e.g., USCIS, NVC, DOS)
Organize, rename, and categorize digital files according to firm standards, ensuring correct formatting, labeling, and secure handling
Help track important immigration timelines, such as RFE deadlines, biometrics appointments, USCIS responses, priority dates, and document expiration dates (e.g., passports, IDs)
Ensure compliance with data privacy, confidentiality standards, and immigration-specific documentation protocols
Qualification
Required
Proven experience in operations, administrative support, legal support, or similar roles
Exceptional attention to detail, especially when handling sensitive or time-sensitive immigration documents
Strong organizational skills with the ability to manage multiple case files and deadlines simultaneously
Comfortable learning immigration documentation workflows, government filing processes, and firm-specific procedures
Excellent written and verbal communication skills for documenting updates and coordinating with internal teams
Demonstrated commitment to confidentiality, secure data handling, and professional ethics
Proactive, adaptable, and able to work independently with minimal supervision
Analytical mindset with a focus on accuracy, compliance, and continuous improvement
Preferred
Experience using case management platforms such as Clio (Preferred but not required)
Company
OptiNizers
Optimize and Organize your Life by matching you with trained remote talents to meet your needs.
Founded in 2021
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Elizabeth Yang
Partner
Recent News
optinizers.com
2024-12-11
optinizers.com
2024-12-11
Company data provided by crunchbase