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University at Buffalo · 18 hours ago

Administrative Assistant 1, Academic Administration (NY HELPS)

Buffalo, NY

Full-time

Onsite

New Grad, Entry Level

University at Buffalo is seeking an Administrative Assistant 1 to provide essential administrative support across their academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs.

EducationHardwareKnowledge ManagementUniversities

Responsibilities

Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks

Coordinate meetings, presentations, and events

Assist with faculty searches by organizing agendas and travel arrangements

Accurately record and distribute meeting minutes as needed

Maintain office supplies and inventory

Communicate purchasing and expense report needs to the business office

Prepare reports and documents as requested

Support business function processing

Qualification

MultitaskingOrganizational skillsAttention to detailCommunication skillsTime management

Required

Strong organizational skills

Attention to detail

Ability to multitask in a dynamic academic environment

Company

University at Buffalo

University at Buffalo is a premier, research-intensive public university and a member of the Association of American Universities It is a sub-organization of The State University of New York.

Founded in 1846