Pembrooke & Ives · 3 weeks ago
Project Manager (Procurement Specialist/FF&E)
New York, NY
Full-time
Onsite
Mid Level
$50K/yr - $70K/yr
3+ years expPembrooke and Ives is looking for an experienced Project Manager (Procurement Specialist/FF&E) to oversee the coordination and execution of the project team's FF&E efforts. The role involves communication with stakeholders, project administration, and managing project documentation and deliverables.
InfrastructureInterior DesignProfessional ServicesResidential
Responsibilities
Coordinates and communicates effectively and appropriately with project stakeholders including other project team members, clients, vendors, building management, consultants, contractors and sub-contractors to convey project information in a timely and accurate manner
Attends, participates and contributes in meetings with clients, internal project team, contractors, sub-contractors and vendors by preparing agendas, taking meeting notes and preparing meeting minutes
Produces, reviews and adjusts resource/hours budget to determine project cost and fee structure
Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle
Produces, reviews and adjusts the project budget and project schedule as required
Assists in the production of project fee billing
Reconciles client payments against invoice packets and coordinates with Accounting to apply payments accurately
Coordinates with Accounting to close out product sales monthly
Prepares, develops and produces project documentation including decorating budgets and decorating schedules with project milestones and decision dates in conjunction with senior team members. Updates documentation as required throughout the project life-cycle. Makes corrections as necessary
Reviews vendor purchase orders accurately and efficiently
Reviews client invoice packets accurately and efficiently
Oversees order placement on behalf of client and expedites long-lead items to ensure timely delivery
Assists in producing final decorating punch list and specifications book as required
Arranges, coordinates and takes delivery of all decorative items
Inspects decorative items upon delivery and arranges for remediation if required
Assists in overseeing the installation of all decorative items
Qualification
Required
At least 3 years' experience in project management, specifically in FF&E
Ability to coordinate and communicate effectively with project stakeholders including clients, vendors, and contractors
Experience in producing, reviewing, and adjusting resource/hours budget to determine project cost and fee structure
Ability to allocate project tasks to resources appropriately and adjust as required throughout the project life-cycle
Experience in producing, reviewing, and adjusting the project budget and project schedule as required
Experience in assisting in the production of project fee billing
Ability to reconcile client payments against invoice packets and coordinate with Accounting
Experience in preparing, developing, and producing project documentation including decorating budgets and schedules
Ability to review vendor purchase orders and client invoice packets accurately and efficiently
Experience in overseeing order placement and expediting long-lead items
Ability to assist in producing final decorating punch list and specifications book
Experience in arranging, coordinating, and taking delivery of decorative items
Ability to inspect decorative items upon delivery and arrange for remediation if required
Experience in overseeing the installation of decorative items
Possesses a high taste level and knowledge of high-end market
Excellent time management skills and ability to handle multiple project deadlines
Highly presentable, intelligent, confident, and discreet with an outgoing demeanor
Goal and detail-oriented with exceptional communication skills (both written and verbal)
Proficient in AutoCAD, Sketch-Up, Adobe Photoshop, Adobe Illustrator, and Microsoft Office programs
Possess functional knowledge of interior design principles/practices
A Bachelor's Degree in Interior Design
2-3 years of demonstrated work experience with Interior Design and/or Architectural Firms
Preferred
Experience with Studio Designer
Benefits
Health, Dental, Vision and Life Insurance
401(k) Match
Commuter Benefits
Paid Time Off
Paid Parental Leave Plans
Paid Holidays
Company
Pembrooke & Ives
Pembrooke & Ives provides a broad range of interior design solutions for urban residential housing and retreats.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andrew Sheinman
Founder & President
Company data provided by crunchbase