University of Colorado · 3 weeks ago
Academic Services Program Manager / Accelerated Pathway Program Manager
Aurora, CO
Full-time
Hybrid
Mid, Senior Level
$64K/yr - $81K/yr
4+ years expThe University of Colorado Anschutz Medical Campus is dedicated to advancing medical education and fostering lifelong learning. The Academic Services Program Manager will oversee the management of the 3 Year Accelerated Pathway Program, ensuring effective recruitment, student support, and compliance with educational standards.
EducationHigher EducationUniversities
Responsibilities
Manage and coordinate the recruitment, acceptance, and orientation of new students into the program, including collaboration with the School of Medicine to process applications, organize faculty interviews, and support admissions committee activities
Partner with SOM Health Opportunities and Professional Engagement (HOPE) to enhance diversity-focused recruitment and retention efforts
Monitor student progress, retention, and grievance processes in collaboration with the program’s training committees, the School of Medicine, and other graduate programs as appropriate
Maintain and manage all student records using CUSIS (Milestones), Canvas, SOM (Oasis), and Graduate School (GAIA) databases; track academic progress, provide advising support, and assist with academic interventions or resolutions as needed
Oversee the administrative management of all A3YP-specific courses in collaboration with course directors, curriculum managers, and Deans. Responsibilities include course setup in CUSIS, student registration, Canvas management, coordination of evaluations, and timely submission of grades
Route documentation and monitor statuses for students on leave or returning to the program
Maintain current knowledge of and ensure compliance with program, School of Medicine, and University policies related to admissions, degree progress, and graduation
Update and publish the A3YPStudent Handbook annually to reflect current policies, procedures, and expectations
Represent the School of Medicine and A3YPprogram with community sites and medical facilities
Build and sustain relationships with hospitals and community partners to support student placements and faculty recruitment
Collaborate with the Curriculum Program Director and Program Deans to develop executive presentations for community and stakeholder engagement
Track and evaluate community site participation, needs, and contributions to support program success
Collaborate with the OME Business Services Manager to provide input into the annual budget and review budget-to-actual reports on a scheduled basis
Coordinate with the business services team to negotiate vendor contracts, initiate purchase orders, and process payments to third-party vendors supporting A3YPoperations
Oversee procurement card and travel card transactions for the A3YPprogram in accordance with University procurement policies
Serve as a member of the program leadership team, contributing to strategic planning and goal setting
Coordinate and document program committee meetings, including setting agendas, recording minutes, and tracking action items
Benchmark comparable three-year programs nationwide and provide recommendations for continuous improvement and innovation
Partner with the Curriculum Program Director and Program Dean to develop and report on program performance metrics
Lead and manage LCME accreditation requirements, ensuring compliance and documentation readiness
Serve as an administrative leader within Undergraduate Medical Education (UME), fostering collaboration across units and supporting OME’s mission and strategic priorities
Develop, document, and maintain standard operating procedures (SOPs) and best practices related to the A3YPcurriculum and operations
Oversee regular audits and updates to MD program website content; train staff on UME committee processes and best practices; and coordinate A3YPprogram operations with program Deans
Ensure alignment with LCME accreditation standards and serve as a key resource for communication, operational efficiency, and process consistency across UME
Perform other duties as assigned to support special initiatives and participate in professional development opportunities
Qualification
Required
Bachelor's in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs
Four (4) or more years of progressively responsible administrative experience in higher education, academic program management, or medical education
Two (2) or more years of experience with student affairs functions such as recruitment, admissions, academic advising, or student records management
Substitution: An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment
Applicants must meet minimum qualifications at the time of hire
Knowledge of and the ability to apply diverse operations management skills
Knowledge of and the ability to apply accepted theories, practices and principles of general management and administration
Knowledge of and the ability to plan and organize large events
Excellent written and oral communication skills
High-level professionalism and discretion in handling sensitive and confidential data
Ability to cultivate strategic stakeholder relationships through exemplary service delivery, consistently advancing institutional reputation and operational excellence
Ability to work effectively, collaboratively and in a professional manner with university and school senior leadership, faculty, staff, residents, students, and the community
Advanced level/skill in Microsoft Office 365 (Word, Outlook, Excel, Teams, Access, Power Apps)
Preferred
Master's degree in business administration, education, or a related field highly preferred
Five (5) years of progressively responsible experience in program or office administration, ideally within a medical or academic environment
Demonstrated ability to analyze reports and use data to inform program decisions
Proven experience in project management or developing and implementing new programs or initiatives
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Company
University of Colorado
University of Colorado offers higher education and serving as the catalysts in business, arts, health, and community growth.
10001+ employees
H1B Sponsorship
University of Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (184)
2024 (124)
2023 (163)
2022 (115)
2021 (86)
2020 (95)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development Administation
2023-07-27Grant
2023-01-26Grant
2021-04-06Grant· $0.5M
Leadership Team
Richard Schulick
Professor and Chair of Surgery
Recent News
Sports Business Journal
2025-12-28
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