Rubicon Programs · 1 month ago
Landscape Administrative Assistant, Bilingual - Richmond
Richmond, CA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $28/hrRubicon Programs is a nonprofit dedicated to transforming East Bay communities through various services. The Administrative Assistant II will provide comprehensive administrative support to ensure efficient operations within Rubicon Landscape Services, contributing to both business functions and organizational visibility.
Asset ManagementCommunitiesNon Profit
No H1B
Responsibilities
Support accounts receivable processes, including preparation of billing and management of aging collections
Assist with accounts payable by monitoring incoming invoices and preparing/uploading payment data into RAMP, the organization’s accounts payable system
Contribute to the development and maintenance of social media and website content
Data entry task related to contract support
Support data entry tasks within Aspire operating software, including catalog pricing and vendor record updates, and review of purchase receipts
Assist with board meeting logistics, including scheduling, preparation of materials, minute-taking, and related organizational tasks
Support review and reconciliation of Time Entry records, including follow-up on discrepancies and associated administrative tasks
Assists with general clerical and administrative support for Landscape operations
Support Human Resources and employee relations
Qualification
Required
Strong clerical, administrative, and organizational skills with the ability to manage multiple priorities
Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with Adobe Acrobat Professional, Adobe Creative Cloud, Canva, Aspire, and RAMP is preferred
Demonstrated reliability, flexibility, and teamwork, with strong communication skills and professional customer service orientation
Exceptional attention to detail with the ability to manage time effectively and maintain accuracy in a fast-paced environment
Bi-lingual English and Spanish highly desired
Preferred
Familiarity with Adobe Acrobat Professional, Adobe Creative Cloud, Canva, Aspire, and RAMP
Benefits
Medical, Dental and Vision health plans.
Paid vacation and sick leave, Paid holidays.
4 days paid restorative holiday between Christmas and New Years.
Employer sponsored and matched retirement plan.
Company
Rubicon Programs
Rubicon Programs is a non-profit organization that offers workforce development, asset management, income generation, and legal services.
Founded in 1973
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$1MKey Investors
Citi Foundation
2024-05-14Grant· $1M
Leadership Team
"DC" Carole Dorham-Kelly
President and CEO
Adrienne Kimball
Chief Talent Officer
Company data provided by crunchbase