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Viasat · 1 day ago

Administrative Assistant - Duluth, GA Campus

Duluth, GA

Full-time

Onsite

Senior Level

$20.67/hr - $31.49/hr

5+ years exp

Viasat is a company focused on delivering global communication solutions and is seeking a highly motivated Administrative Assistant to join their Duluth, GA team. This role involves providing essential support to business leadership and the broader team, ensuring efficient operations and enhancing team morale through various administrative tasks.

InternetOptical CommunicationTelecommunications

No H1B

U.S. Citizen Only

Responsibilities

Support the leadership team’s efficient operation by managing complex calendars, reserving travel, submitting reports, publishing, and shipping. Demonstrate teamwork skills, and ability to prioritize and organize as you provide administrative support and handle requests

Support the broader team to accomplish their goals and tasks:

Serve as a resource and way-finder helping team members navigate unfamiliar office processes and make organizational contacts

Support team members as they reserve travel and submit expense reports

Stock office supplies and order lab materials

Support team members in their purchasing, publishing, and shipping

Manage purchasing card account

Maintain distribution lists for Business Areas and teams

Be the face of the company for our visitors and provide our customers with a productive and memorable experience:

Arrange for conference rooms, catering, AV, security, and guest logistics

Includes multiple events per week and several large multi-day events each year

Plan, order, and maintain stock of marketing giveaways

Support ordering, shipping and tracking of product mockups, product displays, and other marketing materials

Maintain the morale of the team: Plan and execute team events and giveaways

Provide a functional, desirable, and well maintained facility:

Coordinate facilities project schedules with stakeholders, contractors, and impacted team members

Communicate project announcements and status

Coordinate facility improvement projects with the team leadership

Manage seating locations and office moves

Submit facilities service requests

Maintain professionalism and strict confidentiality with all materials

Qualification

Senior administrative experienceMicrosoft Office proficiencyProject coordinationTechnology tools experienceCommunication skillsTime-management skillsTeam playerAdaptabilityConfidentiality

Required

5+ years' experience in a senior administrative role supporting leadership and large dynamic teams

Excellent written and verbal communication skills

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects to completion

Proficient use of Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, ZOOM, and TEAMS

Experience with technology tools for travel reservations, expense reports, purchasing, and shipping such as Maintenance Connection, CONCUR, Coupa / SAP Ariba, and online shipping software for UPS and FED-X

Flexible team player, with a can-do attitude, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees

U.S. Citizenship required

Able to work onsite in the Duluth, GA office

Benefits

Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered.