NEOGOV · 3 weeks ago
ADMINISTRATIVE ASSISTANT II (EXECUTIVE LEVEL)
Monroe, NC
Full-time
Onsite
Mid, Senior Level
$60K/yr - $92K/yr
5+ years expThe City of Monroe is seeking an Administrative Assistant II at the executive level to support the Chief of Police and Police Command Staff. This role involves managing administrative functions, maintaining confidentiality, and ensuring efficient communication within the Police Department.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides direct administrative and clerical support to the Chief of Police, including managing calendars, appointments, meetings, and official correspondence
Screens visitors, phone calls, and communications directed to the Chief’s Office; exercises sound judgment in prioritizing and routing information
Prepares confidential memoranda, reports, and presentations on behalf of the Chief and Command Staff
Coordinates department-wide communications, announcements, and briefings as authorized by the Chief
Tracks and assists with follow-up on internal and external requests, ensuring timely responses
Maintains official department records, digital files, and correspondence logs in compliance with public records laws and City retention schedules
Attends staff or command meetings as requested; records minutes and distributes summaries
Assists in the preparation and formatting of performance reports, budget requests, and annual summaries
Supports onboarding and coordination for department events, ceremonies, and community programs
Reviews, routes, and processes invoices, purchase requests, and travel authorizations for the Chief’s Office
Serves as a point of contact between the Chief’s Office and internal divisions regarding administrative operations
Maintains strict confidentiality regarding investigations, personnel matters, and sensitive department information
Performs other related duties as assigned
Qualification
Required
Performs highly responsible and confidential administrative work in support of the Chief of Police and Police Command Staff
Serves as the primary administrative and communications liaison for the Chief's Office
Ensures the efficient coordination of executive-level functions within the Police Department
Work involves independent judgment, strong organizational skills, and the ability to manage sensitive information with discretion and professionalism
Provides direct administrative and clerical support to the Chief of Police, including managing calendars, appointments, meetings, and official correspondence
Screens visitors, phone calls, and communications directed to the Chief's Office; exercises sound judgment in prioritizing and routing information
Prepares confidential memoranda, reports, and presentations on behalf of the Chief and Command Staff
Coordinates department-wide communications, announcements, and briefings as authorized by the Chief
Tracks and assists with follow-up on internal and external requests, ensuring timely responses
Maintains official department records, digital files, and correspondence logs in compliance with public records laws and City retention schedules
Attends staff or command meetings as requested; records minutes and distributes summaries
Assists in the preparation and formatting of performance reports, budget requests, and annual summaries
Supports onboarding and coordination for department events, ceremonies, and community programs
Reviews, routes, and processes invoices, purchase requests, and travel authorizations for the Chief's Office
Serves as a point of contact between the Chief's Office and internal divisions regarding administrative operations
Maintains strict confidentiality regarding investigations, personnel matters, and sensitive department information
Thorough knowledge of modern office practices, procedures, and equipment
Strong command of grammar, business writing, and document formatting
Ability to handle confidential and sensitive information with tact, discretion, and professionalism
Skill in using Microsoft Office Suite, Tyler MUNIS, and other City information systems
Ability to communicate effectively, both orally and in writing, with staff, City officials, and the public
Demonstrated organizational ability to manage multiple priorities and deadlines
Ability to establish and maintain effective working relationships with departmental personnel, other City departments, and external partners
Associate degree in Business Administration, Office Management, or related field
Five (5) years of progressively responsible administrative experience, preferably in a law enforcement or government setting
Equivalent combination of education and experience may be considered
Work is performed primarily in an office environment, requiring extended periods of sitting and computer use
Must be able to lift up to 20 pounds occasionally and perform standard office tasks
Position may occasionally require flexible hours to support departmental events, meetings, or emergent operational needs
Must possess or be able to obtain Notary Public certification within six (6) months of hire
Must have a valid North Carolina Driver License
Preferred
Knowledge of municipal government structure, police operations, and chain of command preferred
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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