SingerLewak LLP · 4 days ago
Administrative Assistant
Irvine, CA
Full-time
Onsite
Entry Level
$23/hr - $29/hr
2+ years expSingerLewak LLP is a Top 100 accounting and consulting firm known for its excellence and expertise in the industry. They are seeking an Administrative Assistant to provide daily support for Partners and Managers, manage calendars, and handle various administrative tasks.
ConsultingLegal
Responsibilities
Proactively provides daily support for Partners and Managers
Maintains electronic files of records and correspondence (Cloud based e-filing and document management). Locates files (past and current) for partners and staff
Manages multiple Outlook calendars, contacts, and other delegations. Schedules and arranges meetings – virtually and/or live-in-person (requiring further in-office preparations and conference room set-ups), and may be asked to take notes/minutes
Enters time and expense reports on behalf of Partners/Managers or department staff, processes billing to specifications and distribute invoices
Answers incoming calls on a rotation basis
Signs on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence via SafeSend
Circulates reports to department staff to gather updates containing results that tend to establish precedents, and organizing/saving back-up correspondence for future reference
Preparation of engagement letters, Manage SafeSend
Assists with billing and collection
Prints tax returns for preparers
Makes post office errands as needed
Qualification
Required
Two (2) years of clerical experience, organization, coordination, and performance of duties at a responsible level
Typing skills of 50+ WPM
Ability to effectively manage aggressive deadlines and timelines
Knowledge of office etiquette, methods and procedures
Ability to operate office equipment - all-in one printer/scanners, laptops & computers, e-fax
Strong verbal and writing skills
Strong organizational skills
Ability to maintain confidentiality
Proficient in Microsoft Office Tools (WORD, EXCEL, Outlook)
Preferred
Community college or University graduation preferred (or work experience equivalent)
Experience working in CPA firm preferred
Company
SingerLewak LLP
SingerLewak is an accounting company that specializes in accounting and consulting services.
201-500 employees
H1B Sponsorship
SingerLewak LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (13)
2023 (16)
2022 (16)
2021 (10)
2020 (10)
Funding
Current Stage
Growth StageLeadership Team
Bob Green
Partner and Practice Leader: SL Business Informatics
Dan Faulk
Partner
Recent News
2025-04-28
EIN Presswire
2025-01-10
2024-10-24
Company data provided by crunchbase