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Anaheim Ducks · 1 day ago

Executive Assistant to the President, ADHC

Anaheim, CA

Full-time

Onsite

Senior Level, Lead/Staff

$90K/yr - $110K/yr

10+ years exp

Anaheim Ducks is dedicated to enriching the lives of the community through shared experiences and entertainment. They are seeking an experienced Executive Assistant to support the President of the Anaheim Ducks Hockey Club by managing information flow, facilitating initiatives, and performing various administrative duties with a high level of confidentiality and professionalism.

Event ManagementEventsGamingSports

Growth Opportunities

Responsibilities

Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization

Communicate with members of the NHL League offices and Club teams

Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff

Answer and transfer phone calls, screening when necessary

Maintain filing systems and records as assigned, including digitally

Retrieve information as requested from records, email, minutes, and other related documents

Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff

Coordinate and schedule meetings, appointments, travel, and accommodations

Proofread legal documents and generate redlines and final formatted documents

Receive and transmit invoices from third parties and assist in tracking department expenditures

Gather and analyze data housed in internal and external databases as requested

Draft internal and external communication and correspondence on behalf of the President, ADHC

Collaborate with other Executive Assistants to successfully coordinate projects and schedules

Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters

Prepare agendas and schedules for meetings

Prepare and submit expense reports

Participate in special projects

Maintain the highest quality service standards working with internal/external partners

Maintain professionalism and strict confidentiality with all materials

Perform other related duties as assigned

Qualification

Microsoft Office SuiteProject managementCommunication skillsCustomer service skillsOrganizational skillsClerical proceduresAttention to detailInterpersonal skillsConfidentialityIndependent work