Apply on Employer Site

Cameron University · 1 month ago

Administrative Assistant I, Academic Advising Center

Lawton, OK

Full-time

Onsite

Entry Level

2+ years exp

Cameron University is seeking an Administrative Assistant for their Academic Advising Center. The role involves supporting the Academic Services Director, managing student traffic, and supervising student workers while ensuring effective communication with various stakeholders.

Higher Education

Responsibilities

Respond to inquiries in-person, via telephone, and via email and schedule advising appointments for students

Manage the calendars of Advising Center Staff using Microsoft Outlook and EAB Navigate

Manage budget for the Academic Advising Center and Testing Center

Initiate purchase orders, order office supplies, and maintain a current inventory listing of all technological equipment

Review and reconcile invoices and statements with purchase orders for payment approval

Schedule student work study coverage for the Academic Advising Center

Oversee hiring and training of student workers in the Academic Advising Center

Approval of time sheets for Academic Advising Center and Testing Center work study students

Sort mail for proper distribution within the office and manage interdepartmental mail

Maintain an efficient filing system which meets the needs of the Academic Advising Center

Track testing data for monthly reporting to Academic Services Director

Manage and develop content for the Advising Center social media pages

Assignment of students to appropriate advisors

Qualification

Microsoft OfficeCommunication skillsSocial media managementBudget managementSupervision of student workersCanvaBanner9ZoomGoogle WorkspaceRegisterBlastInterpersonal skills

Required

High school diploma or equivalent

Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience

Excellent oral and written communication skills

Experience in a variety of computer applications such as Microsoft Office (Outlook, Excel, Word, and PowerPoint), Adobe Acrobat, Zoom, and Google Workspace with a demonstrated ability to learn and implement new applications

Ability to assist a wide variety of individuals using excellent interpersonal, listening, and communication skills in order to advise students