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HCA Healthcare · 1 day ago

Senior Administrative Assistant

Nashville, TN

Full-time

Onsite

Senior Level

5+ years exp

HCA Healthcare is a leading healthcare organization committed to delivering respectful and compassionate care. They are seeking a Senior Administrative Assistant to provide professional administrative support to Vice Presidents in Executive Management, including scheduling meetings, coordinating travel arrangements, and maintaining confidential files.

BiotechnologyHealth CareHospitalMedicalPrimary and Urgent Care

Responsibilities

Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested

Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested

Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned

Prepares Reports For Company Activities As Required

Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed

Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested

Facilitates logistics and arrangements of quarterly All Hands meetings, off-sites, and leadership meetings

Maintain distribution lists

Complete PTO reports

Answers phones and screens phone calls, assists and directs callers and takes messages

Maintains schedule of use of restricted conference rooms

Sorts and distributes mail and other deliveries

Prepares packages for overnight delivery

Flexible in supporting any office projects needing extra attention due to specific deadlines

Assists other administrative support staff in projects and cross-coverage if needed

Proficient at Microsoft Word, Excel, Outlook, and PowerPoint

Excellent interpersonal and organizational skills

Ability to multi-task and work independently with minimal supervision

Ability to work and participate in a team environment within and across departments

Qualification

Executive supportMicrosoft Office SuiteTravel arrangementsCalendar managementMulti-taskingInterpersonal skillsOrganizational skillsTeam collaboration

Required

High School Graduate/Equivalent - Required

5 or more years of relevant work experience - Required

Preferred

5 or more years of experience in senior level executive support - Preferred

Benefits

Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

Free counseling services and resources for emotional, physical and financial wellbeing

401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

Employee Stock Purchase Plan with 10% off HCA Healthcare stock

Family support through fertility and family building benefits with Progyny and adoption assistance.

Referral services for child, elder and pet care, home and auto repair, event planning and more

Consumer discounts through Abenity and Consumer Discounts

Retirement readiness, rollover assistance services and preferred banking partnerships

Education assistance (tuition, student loan, certification support, dependent scholarships)

Colleague recognition program

Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Company

HCA Healthcare

Glassdoor3.3

HCA Healthcare provides medical education and healthcare services in locally managed facilities. It is a sub-organization of North Florida Endoscopy Center.

Founded in 1968

Nashville, Tennessee, USA

10001+ employees