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Success Academy Charter Schools · 1 day ago

Accounts Payable & Payroll Coordinator

NYC Metro Area

Full-time

Onsite

Entry, Mid Level

$70K/yr - $75K/yr

Success Academy Charter Schools is a fast-growing network of public charter schools dedicated to providing a rigorous education for all students. The Accounts Payable & Payroll Coordinator is responsible for ensuring timely and accurate processing of vendor payments and employee compensation, while also managing financial records and resolving discrepancies.

Charter SchoolsEducationNon Profit

No H1B

Responsibilities

Invoice and Expense Processing: Receive, verify, and process invoices and requisitions for goods and services. Ensure all transactions comply with financial policies and procedures. Code and log all incoming invoices and bills on internal systems after confirming appropriate approvals

Financial Record Management: Charge expenses to appropriate accounts and cost centers by analyzing PO/invoice/expense reports and recording entries. Maintain electronic records for all payable accounts, including the accounts payable register and related reports. Perform vendor file maintenance and track all payments

Discrepancy Resolution and Communication: Keep aging reports clean and actively work on resolving discrepancies. Communicate externally with vendors and internally with departments to investigate and resolve any questions or issues. Build and maintain strong relationships with vendors and suppliers

Financial Operations Support: Assist with the monthly close process. Support the company's accounting operations by ensuring timely payments of vendor invoices and expense vouchers. Assist in the management of the credit card program. Send out weekly/bi-weekly ACH remittance emails

Payroll Processing: Manage and process bi-weekly payroll for hourly employees using the designated payroll system. Ensure accurate calculation of wages, tax withholdings, deductions, and garnishments

Qualification

Accounts PayablePayroll ProcessingGeneral LedgerJournal EntriesAccounting DegreeCoupaNetSuiteOffice SoftwareOrganizational SkillsCommunication SkillsTeamwork

Required

Strong technical aptitude

Meticulous attention to detail

Timely and accurate processing of vendor payments and employee compensation

Receive, verify, and process invoices and requisitions for goods and services

Ensure all transactions comply with financial policies and procedures

Code and log all incoming invoices and bills on internal systems after confirming appropriate approvals

Charge expenses to appropriate accounts and cost centers by analyzing PO/invoice/expense reports and recording entries

Maintain electronic records for all payable accounts, including the accounts payable register and related reports

Perform vendor file maintenance and track all payments

Keep aging reports clean and actively work on resolving discrepancies

Communicate externally with vendors and internally with departments to investigate and resolve any questions or issues

Build and maintain strong relationships with vendors and suppliers

Assist with the monthly close process

Support the company's accounting operations by ensuring timely payments of vendor invoices and expense vouchers

Assist in the management of the credit card program

Send out weekly/bi-weekly ACH remittance emails

Manage and process bi-weekly payroll for hourly employees using the designated payroll system

Ensure accurate calculation of wages, tax withholdings, deductions, and garnishments

Preferred

Prior experience in accounts payable, accounting, payroll with a strong understanding of financial policies and procedures

Experience with General Ledger and Journal Entries: The ability to perform account reconciliations and assist with journal entries

Experience with Coupa (a plus)

Experience with NetSuite (a plus)

Strong organizational skills and meticulous attention to detail

Excellent communication skills, both written and verbal

Ability to work effectively in a team environment

Familiarity with standard office software and comfortable using a MacBook

Industry experience from academia or a non-profit organization

An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred

Benefits

Success Academy offers a full benefits program

Opportunities for professional growth

Company

Success Academy Charter Schools

Glassdoor2.5

Since 2006, Success Academy has tackled educational inequities head-on by providing exceptional public education for 22,000 K-12 students in New York City.

Founded in 2006