Apply on Employer Site

Norton Rose Fulbright · 16 hours ago

Global Procurement Specialist

Austin, Texas Metropolitan Area

Full-time

Hybrid

Mid Level

3+ years exp

Norton Rose Fulbright is a global law firm with a strong strategic focus. The Procurement Specialist will be responsible for acquiring goods and services efficiently, managing supplier relationships, and ensuring compliance with procurement policies.

FinanceLaw EnforcementLegalProfessional Services

Responsibilities

Conducting market research and identifying potential suppliers by evaluating their capabilities

Issuing: Request for Information (RFI) to research a supplier’s business, offerings and solutions

Request for Proposal (RFP) which is used to evaluate responses to structured and formally documented project requirements, potentially leading to vendor selection

Request for Quote (RFQ) to compare pricing and product specifications

To secure favorable terms and conditions, including pricing and payment terms

Negotiate strong commercials, with cost savings and cost avoidance where possible

Negotiate strong contractual terms and conditions which fit within stakeholder requirements, and comply with relevant laws and regulations, by collaborating with General Counsel, NRF’s Data Protection Officer and Information Security team

Manage contract and vendor through life cycle

Liaise with stakeholders at all levels to ensure best outcome is achieved on all contracts

Maintaining vendor contact details, related documentation and work with other Procurement colleagues to keep contract database updated

Acting as an advisor for stakeholders to ensure they understand what their contract does and doesn’t include

Help train and mentor technical staff to have a better commercial understanding

Running financial credentials checks

Work with manager to improve and implement procurement processes

Work with manager and stakeholders on strategic contract management

Building and maintaining strong relationships with vendors to ensure supply chain reliability

Regularly communicate with suppliers to address issues, monitor supplier performance and explore opportunities to collaborate, leading to better services levels and innovation

Maintaining existing key vendor relationships and onboarding new suppliers as required

Run periodic contract governance meetings as required

Ensure that all procurement activities comply with internal policies, procedures, and external regulations, including adhering to ethical standards, managing risks associated with supplier performance and ensuring contracts are legally sound

Liaise with vendors for quotations, ensuring they can meet all our requirements and ensuring prices are competitive

Liaise with internal stakeholders to ensure procurement processes are followed and deadlines are achieved

Follow governance processes to ensure correct approvals are obtained

Creating Purchase Orders that detail the items, quantities and pricing required

Issuing Purchase Orders to suppliers and confirming receipt to ensure that the order is acknowledged

Tracking Orders to monitor status, ensuring timely delivery and addressing any delays or discrepancies with supplier

Analyze costs associated with purchases to ensure that the firm operates within its budget whilst maximizing value

Help reduce costs where possible

Work with Finance teams to ensure contract costs are correct and in line with industry standards

Track savings and cost avoidance

Work with manager on strategic cost savings

Analyze data to identify trends and make informed decisions

Track spending, savings, evaluate supplier performance and generate management reports

Assisting Procurement Management with the implementation of a new procurement tool

Help where necessary with co-ordination of special projects, for example: Global Website refresh, Laptop upgrades, etc

Dealing with queries in the Global Procurement and Vendor Management Team mailbox

Assist manager as required

Any other admin tasks which may be required

Qualification

ProcurementVendor ManagementNegotiationData AnalysisContract ManagementSupply Chain ManagementMicrosoft OfficeComplianceProblem SolvingInterpersonal Skills

Required

Bachelor's degree in business administration, Supply Chain Management, or a related field

Minimum 3-5 years of experience in procurement, supply chain management, or vendor management, preferably within a legal or professional services environment

Ability to build strong trusting relationships with business partners and suppliers

Demonstrated experience in problem solving, consensus building, and negotiation

Excellent analytical and problem-solving abilities, with a focus on data-driven decision-making

Familiarity with procurement software and systems, such as e-procurement platforms or contract management tools

Knowledge of contract law and IT Service Delivery Management (ITIL) preferred

Proficiency in Microsoft Office suite in particular data manipulation in Excel and presentation build in PowerPoint

Strong communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization