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George Mason University · 1 day ago

Project Manager I

Fairfax, VA

Full-time

Hybrid

Mid Level

$107K/yr - $107K/yr

George Mason University is seeking a Project Manager I to join their Facilities & Campus Operations department. The role involves managing moderately complex renovation or upgrade/replacement projects, ensuring compliance with project goals, schedules, and budgets while coordinating with various stakeholders.

Education

Culture & Values

No H1B

Responsibilities

Management of moderately complex renovation or upgrade/replacement projects, generally under $1m in budget and with a completion time of one year

Works with Capital Planners or Business Units to identify users' capital and non-capital needs, including new programmatic and renewal requirements for buildings and infrastructure; and develops scope, budget, and schedule for capital projects

Develops the project scope of services as required on assigned projects and coordinates with contracts for solicitation of RFQ or proposal request; issuance of contract or task order

Participates in A/E selection as requested

Maintains a working knowledge of A/E contractual responsibilities (including the requirements outlined in the contract MOU and CPSM), and administers A/E contracts for all assigned projects through design and construction

Promptly addresses A/E performance issues if performance does not meet contractual obligations; and facilitates A/E dispute resolution

Manages programming and design of assigned capital projects to ensure that A/E design submittals maximize the users' program goals and are compliant with the project's authorization criteria, Mason's Higher Education Capital Outlay Manual, Campus Master Plan, Design Guidelines, and Construction Standards

Ensures that design submittal, review, and approval processes are completed in accordance with the applicable regulatory authority, the HECO Manual, university procedures, and project schedules. Implements recovery actions when activity delays impact the design completion date

Manages the Value Engineering process of assigned projects. Works to resolve conflicting program requirements, design review comments, and budget concerns

Performs design and constructability reviews, leads construction phasing and logistics planning for assigned projects; and coordinates work efforts of institutional organizations such as interior design, environmental graphic design, information technology, access control, and environmental health, safety, and risk management to ensure that program objectives, institutional design and construction standards, regulatory requirements, the project schedule requirements, and the project budget are achieved

Coordinates with Facilities Contracts and A/E to develop request for CMR proposals or bid solicitations; and participates in the CMR or GC selection process as requested

Provides leadership and works closely with the project team to manage construction phase activities of assigned projects

Visits project site(s) regularly to assess progress and quality of work

Identifies design or construction issues that are impacting the schedule and works with A/E, contractor, and others to resolve

Promptly addresses CM or GC performance issues if performance does not meet contractual obligations

Administers all construction phase contracts, including, but not limited to, construction/CM, construction testing/inspection, independent scheduling, and other consultants

Ensures that programmatic required design changes are issued to the contractor for pricing and implementation in a timely fashion

Works with A/E to identify, negotiate, and recommend approval of construction change orders

Reviews change orders, Schedule of Values, design/construction schedules, monthly project reports, and monthly pay requests; and facilitates contractor dispute resolution

Develops a thorough understanding of permitting requirements

Manages permit submission, review, and approval process with BCOM and/or local permitting authorities as required to ensure timely receipt of permit

Manages submission of all required submittals for timely regulatory review by the appropriate agency. Ensures inspections occur at appropriate intervals during construction progress; and ensures issuance of certificate of occupancy or closing of permit to meet project schedule

Serves as the primary point of contact with academic and business unit representatives for assigned projects throughout the duration of the project

With academic and business unit representatives, develops project objectives, program requirements, schedule requirements, and a project budget

Informs client/user(s) of responsibilities at the beginning of the design process. Periodically updates the client on design/construction progress

With support from in-house designers, assists user(s) during design and construction in developing FF&E requirements and understanding the procurement process

Works closely with the user(s) to determine FF&E requests that may require design modifications

Working with the project team, assists user(s) in developing a plan for building move-in and occupancy; and

In support of project goals, coordinates with all constituents needed to support the completion of assigned projects, including but not limited to: utility providers, commissioning, inspection services, shop support, outside vendors or consultants, move coordinators, interior designers (for furniture procurement/ installation), coordination of IT, AV, data, and voice communications service and installation

Ensures maintenance of project files in project management software, including timely uploading of documents, completion of templates, and managing project approvals for budget, contracts, and schedules

Leads the preparation of the project schedule and project budget using established templates

Prepares minutes for project meetings or ensures completeness and accuracy of meeting minutes prepared by consultants or contractors

Ensures documentation of all decisions by user groups and stakeholders

Presents updates at project review meetings. Continually monitors project schedules and budgets and notifies the Director if schedule overruns or budget shortfalls are likely to occur

Recommends strategies to mitigate possible budget shortfalls and/or schedule overruns; and

Periodically reviews project file folders to ensure that the documentation is being filed promptly and in accordance with established office procedures. Manages the closeout of assigned projects

Supports the supervisor and project manager in completing other related duties and reports as needed

Qualification

Facilities project managementConstruction processContract negotiationProject schedulingBudget managementRelationship managementDocument readingEffective communication

Required

Bachelor's degree in a related field or the equivalent combination of education and experience

Significant experience with facilities project management in design and/or construction, preferably with large-scale projects for institutional clients such as institutions of higher education

Experience as a Project Engineer directing Design and Construction Contracts with demonstrated independent decision-making

Experience in selecting, negotiating, and managing professional services contracts

Demonstrated knowledge of architecture/engineering/construction management and the design and construction process

General knowledge of furniture acquisition/installation; data, power, and telecom coordination; and building commissioning

Ability to coordinate multiple priorities/actions with desired results

Ability to communicate effectively orally and in writing

Ability to read and understand documents, plans, and specifications

Ability to maintain professional relationships with associates, subordinates, contractors, and the University community

Valid driver's license: must currently possess an appropriate, active, valid motor vehicle operator's license that meets all of GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy 1411

Preferred

Master's degree in a related field

Experience with Design-Bid-Build preferred

Experience with Design-Build and/or Construction Management at Risk delivery methods

Benefits

Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note – the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);

Free tuition, up to 12 credit hours during the academic year, and professional development. Yes, you can earn a college education while earning a salary.

Commuter Choice Transit Benefit;

Virginia Retirement System Hybrid Plan;

Patriot Perks discounts to restaurants, events, and more!

Health/dental/vision benefits;

Tuition dependent benefit (restrictions apply).