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Confidential Company · 3 weeks ago

Project Coordinator, Water Safety & Activities Team (Part-time)

Kauai, Hawaii

Part-time

Onsite

New Grad, Entry Level

fo is seeking a highly organized and systems-driven Project Coordinator to join their Water Safety & Activities Team. The role involves ensuring operational details are documented and tracked, transforming field input into clear deliverables, and maintaining accountability across projects and operations.

Staffing & Recruiting

Responsibilities

Develop, manage, and maintain operational systems, tracking tools, and standardized document templates that support efficiency, consistency, and accountability

Oversee schedule coordination and travel logistics, ensuring plans are aligned, documented, and confirmed

Collect, synthesize, and translate information from field teams and stakeholders into clear, accurate, and professionally formatted deliverables, including After Action Reports (AARs), SOPs, EAPs, agendas, and daily operational logs

Track action items, decisions, and deliverables across projects and ensure timely follow-through to final completion and submission

Design and oversee equipment inventory, maintenance, safety, and registration tracking systems; coordinate with field teams to gather inspection data and confirm close-out of required actions

Compile and analyze operational data to produce reports that identify trends, risks, gaps, and performance insights

Support project planning and cross-department alignment by documenting plans, monitoring progress, and identifying opportunities to improve workflows and communication

Maintain organized digital and physical filing systems with clear naming conventions, version control, and easy accessibility

Provide administrative and financial support related to documentation, budget tracking, invoicing, and expense reconciliation

Ensure accuracy, consistency, and a high standard of written communication across all documents and reports

Qualification

Microsoft OfficeProject coordinationExcel data analysisDocument formattingAI productivity toolsOrganizational skillsVerbal communicationWritten communication