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Morehouse College · 3 weeks ago

Temporary Administrative Assistant

Atlanta, GA

Contract

Onsite

Mid Level

4+ years exp

Morehouse College is seeking a competent and efficient individual for the Temporary Administrative Assistant position within the Frederick Douglass Academic Success Center. The role involves providing high-level administrative support, managing budgets, and facilitating communication within the academic environment.

Higher Education

Responsibilities

Sorts and distributes mail

Greet, screen, and direct faculty, students, staff, administrators, and the general public as needed

Answer and resolve any administrative related questions or concerns

Maintain and monitor the unit budget

Ensures the office always operates professionally, smoothly, and efficiently

Prepares travel requests and vouchers, making the necessary arrangements such as procuring car, airline and hotel reservations via Travel Inc

Process all receipts, vouchers, travel forms required for documentation upon return of FDASC employee for reimbursement and/or accountability

Answer incoming calls and respond to inquiries within 48 hours of the call

Receive and deliver messages for all FDASC employees

Maintain and facilitate departmental interactive web page

Order supplies and equipment and maintain inventory

Originate and process correspondence, reports, etc. most of which are of confidential nature

Process recommendation letters for graduate school for current and former students

Compile, organize, and organize data for use in data reporting and research

Performs data entry for banner system (purchase orders, requisitions, travel, office supplies, student academic holds). Track and manage purchasing process

Develop and maintain databases and record management systems for all students enrolled utilizing Starfish technology

Attends workshops regularly to stay abreast on updates to Banner and for professional development

Assist in managing work study students

Plan, schedule, and arrange meetings, makes room assignments for special events, and retreats

Manage room reservation with in FDASC

Tutorial Assistance

Collaborates with academic project directors and student support staff responsible in assisting the Parent and Student Academic Success Advocate for the academic recovery of students to develop and implement best practice for student support models

Collaborates in the development and distribution of office literature and brochures, using publishing software

Order and replenish office supplies

Serves as an office liaison handling communication of information, human resources paperwork, materials, key requests, and other miscellaneous details in the office

Onboarding for new FDASC employees

Assist Director of Frederick Douglass Academic Success Center, the Parent and Student Academic Success Advocate Director, and the Athletic Advisement and Skills Enhancement Specialist

Performs other job-related duties as assigned by the department

Update student visits in Starfish

Place and remove student hold in Banner

Must be willing to support and believe in the Morehouse College’s vision, mission, and value statement

Qualification

Microsoft OfficeBannerStarfishWebpage maintenanceBudget reconciliationGeneral office administrationTutoringData entryPublishing softwareInterpersonal skills