Tennessee Board of Regents (TBR) · 1 month ago
Executive Secretary of Academic Affairs
Morristown, TN
Full-time
Onsite
Mid, Senior Level
$37K/yr - $45K/yr
5+ years expTennessee Board of Regents (TBR) is seeking an Executive Secretary of Academic Affairs to serve as the central hub of communication and information between the Vice President for Academic Affairs and the entire College. The role involves coordinating daily operations, maintaining documentation, and assisting with onboarding new hires.
Higher Education
Responsibilities
Performs general tasks for the office of Academic Affairs, including organizing, coordinating, scheduling, and recording minutes for the Office of Academic Affairs
Prepare routine office correspondence, including reports, letters, memoranda, agenda, and recording and posting of meeting minutes, maintain department master task list and calendar with appointments, project timelines, and critical due dates, coordinate daily operations, mail distribution, and overnight delivery services for efficient office administration, maintain efficient, comprehensive filing and retrieval system
Maintain documentation and coordinate with other offices information concerning faculty workload to include overload pay, Dual Service contracts, salary request documentation for submission to Payroll, direct FLAC processing for full-time faculty, direct submission and tracking for payment of any grant funding
Coordinate with other college offices and TBR to process purchase requisitions and other required WSCC forms, assist with travel arrangements, authorizations, and claims for office personnel; monitor expenditures and reconcile online budget accounts to department records, recognize and maintain confidentiality and security of sensitive data
Research, communicate, and coordinate with other administrative offices regarding student and faculty issues and make recommendations based on research and documentation of student issues for administrative withdrawals and purge appeals
Assist Human Resources and staffing teams with onboarding new hires
May perform other duties as assigned
Qualification
Required
An associate degree or higher
Five or more years of career experience in a related field
Proficient in all aspects of Microsoft Office Suite
Strong written and verbal communication skills
Preferred
Work experience as an administrative assistant or executive aide in a complex organization
Experience working with Banner and other administrative software
Experience working at a college
Company
Tennessee Board of Regents (TBR)
TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Diane Bonner, CAP
Administrative Professional to the CIO
Jon Calisi
Deputy Chief Information Officer
Recent News
Seattle TechFlash
2025-03-28
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