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Inside Higher Ed · 2 weeks ago

Executive Assistant to the Provost and Executive Vice President for Academic Affairs

Storrs Mansfield, CT

Full-time

Onsite

Mid Level

$68K/yr - $73K/yr

3+ years exp

Inside Higher Ed is seeking an Executive Assistant to the Provost and Executive Vice President for Academic Affairs. This role involves providing high-level administrative support, managing complex schedules, and serving as a primary point of contact for various stakeholders within the university community.

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Responsibilities

Manages and coordinates all aspects of the Provost’s schedule, including routine and complex commitments; prepares meeting materials and talking points; tracks action items; and ensures timely follow-up

Provides scheduling support for other leaders within the Provost’s Office as assigned

Develops, edits, and disseminates correspondence and documents on behalf of the Provost and Chief of Staff

Makes and coordinates travel arrangements, prepares travel authorizations, processes reimbursements, and completes associated documentation for the Provost and designated senior leaders

Reviews, routes, and prioritizes incoming correspondence; identifies issues requiring immediate attention; and ensures timely communication with campus partners

Maintains a strong working knowledge of University policies and procedures in implements them in daily operations; ensures all actions, communications, and administrative processes comply with institutional requirements and established governance structures

Contributes to project management efforts for initiatives led by the Provost’s Office, including setting timelines, monitoring progress, and coordinating resources to support unit priorities

Assists with the development and refinement of division procedures and operational practices to improve efficiency, consistency, and service to campus partners

Maintains the Office of the Provost’s procedural records, documentation, and shared repositories in both physical and digital formats. May compile and prepare data for decision-making

Provides reception and general administrative support, including supervising and training student employees, greeting visitors, maintaining public areas, and monitoring office supplies

Serves as a principal source of information for the Office of the Provost, providing accurate and diplomatic communication to administrators, faculty, staff, students, and external partners

Triages inquiries from students, families, and faculty; resolves concerns when appropriate; and escalates issues requiring senior leadership attention

Drafts, edits, and disseminates communications on behalf of the Provost and Chief of Staff; assists with management of the office’s routine correspondence and web content

Coordinates logistics and programming for events, programs, committees, and strategic initiatives overseen by the Provost and Chief of Staff, including but not limited to: executive searches, academic reviews, advisory committees, University ceremonies and recognition activities

Schedules and coordinates meetings; prepares agendas; attends meetings; and drafts or distributes notes as required

Arranges in-person and virtual events involving professional staff, faculty, students, and external guests

Qualification

Higher education administrationExecutive supportProject managementMicrosoft OfficeInterpersonal skillsVerbal communicationWritten communication

Required

Bachelor's degree

Three to five years' professional experience in higher education administration or a related administrative capacity

Proven business acumen commensurate with the needs of an executive office, including the ability to work independently, exercise sound judgment to resolve complex issues, and prioritize routine and high-level tasks and demands