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Inside Higher Ed · 4 weeks ago

Allied Health Program Assistant

Gainesville, FL

Full-time

Onsite

Entry Level

$37K/yr - $37K/yr

2+ years exp

Inside Higher Ed is seeking an Allied Health Program Assistant to support the daily operations within the Allied Health department. The role involves assisting with financial, reporting, and student service functions, as well as maintaining a safe environment in designated laboratories.

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Responsibilities

Provides support activities for the department such as answering telephones, assisting in the coordination of special events, scheduling appointments or assisting students, college employees and the public by responding to concerns/inquiries to resolve issues based on established college policies and make appropriate referrals as necessary

Performs front desk tasks as appropriate, assisting staff, faculty, students and/or the public in person or via phone with issues and/or departmental requests

Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facility arrangements

Communicates, collaborates and maintains relationships with internal and external community constituents

Monitors, reconciles and assists with fiscal administration for the department including, but not limited to, budgets, funding, purchase orders, Pcards, grants, and/or contracts, including assisting with budget preparation for lab equipment and maintenance needs

Facilitates, monitors and/or oversees department purchasing, inventory, and requisitioning of supplies and equipment, including the inventory and procurement of tools, materials, and supplies for designated laboratories

Assists in scheduling building and equipment maintenance, which includes the coordination of routine maintenance for simulation and lab equipment and tools

Prepares special reports, summaries or replies to inquiries by compiling data and statistics from various departmental resources, including information related to labs, such as inventory or budget

May manage payroll functions including the submission and audit of timesheet entries for staff and student employees

May assist with fiscal planning including participating in seeking alternate sources of funding

May manage and update program websites and publications with the most current, accurate and timely information

May assist students with application, enrollment, testing and registration processes or other specific student support services, which may include specific aid and eligibility guidance

May supervise and train other support staff including student employees and volunteers

Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality

Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures

Provides service excellence through courteous, informed, accessible, and professional engagement

Performs other duties as assigned

Qualification

Budget preparationInventory managementOrganizationCommunicationProblem solvingTeam orientationRelationship managementMulti-taskingAdaptabilityCritical thinkingDetail oriented

Required

An associate's degree with two (2) years of related work experience or a combination of completed education and/or related work experience equal to four (4) years

A criminal background check will be conducted

Must be able to lift and carry up to 20 pounds, push and pull, bend and stoop, and reach and grasp for various items

Ability to work successfully in a multi-cultural environment

Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment

Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job

Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors

Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions

Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames

Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions

Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization

Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs

Results Orientation – proven ability to set and exceed established targets

Detail Oriented - Proven accuracy and attention to detail

Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response