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Palm Beach State College · 3 weeks ago

Manager, Procurement Operations

Lake Worth, FL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Palm Beach State College is dedicated to developing talent and inspiring hope in its community. The Procurement Operations Manager will oversee complex procurement and contracting processes, manage daily operations of purchasing and central receiving departments, and support strategic initiatives across the college.

AlumniE-LearningEducationHigher EducationUniversities

Responsibilities

Plans, manages, and organizes procurement activities including solicitation, evaluation, contract negotiation, award, and contract management in accordance with applicable statutes and regulations, policy, and best practices

Oversees contracts, commodities, and accounts including ERP-integrated accounts. Drafts contracts, reviews contractor documentation, takes efforts to avoid lapses in contract coverage, resolves disputes, and ensures that deliverables have been met

Reviews and issues purchase orders within delegated authority thresholds. Trains staff on issuing purchase orders and ensures compliance with related policies, procedures, and regulations

Provides support for College-wide strategic initiatives with cross-functional teams; leads change management efforts and implementation of new processes and best practices as these relate to procurement and contracting

Researches and evaluates best practices and drafts procedures and policies related to procurement and contracting. Ensures the greatest value to the College is maintained

Develops relationships with suppliers and manages supplier on-boarding

Assists with the continuous improvement and efficient use of the College’s ERP system. Oversees the testing of updates and releases related to procurement transactions in the system

Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures

Guides, leads, reviews, verifies, observes, and manages the work of direct and indirect reports. Monitors and evaluates the performance of employees

Performs other job-related duties as assigned

Qualification

Public procurement managementContract negotiationData analysisCapital construction procurementEnterprise Resource PlanningMicrosoft OfficeMotivating employeesStrategic thinkingAttention to detailEffective communication

Required

Bachelor's degree

Five years of related experience

Supervisory experience

Complex public procurement and contracting management with focus on federal and state policies, laws, regulations, and best practices

Capital construction delivery methodologies and procurement practices

Microsoft Office Professional or similar application

Negotiating contracts with suppliers

Research and data analysis to arrive at valid conclusions, recommendations, and plans of action

Strategic thinking including effective planning, setting goals, monitoring progress, tracking results, and making appropriate adjustments to plans based on circumstances and context

Attention to detail while maintaining effective time and task management

Motivating employees to apply the effort necessary to attain organizational and departmental goals

Read and interpret contracts, laws, and other legal documents

Express and present complex concepts and information in a manner easily understood by others

Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

Regular physical attendance required