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New Season · 3 weeks ago

Grants and Jails Billing Coordinators

Maitland, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

New Season is focused on providing effective services, and they are seeking a Grants & Jails Billing Coordinator to manage the billing and follow-up of claims and invoices for grant-funded services and jail contracts. The role involves ensuring billing accuracy, communicating with external partners, and maintaining detailed tracking of payments and invoices.

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Responsibilities

Submit timely and accurate invoices or claims for grant-funded services and jail contracts through the appropriate portal, clearinghouse, or invoicing process

Track and follow up on payments received from grantors and jails to ensure full reimbursement and resolve underpayments or denials as needed

Review unbilled reports and ensure all eligible services are billed in accordance with payer and contract guidelines

Maintain detailed billing and payment tracking spreadsheets for grants and jail contracts

Communicate professionally and regularly with external partners, including grant agencies and correctional facilities, as well as internal stakeholders such as the Grant Team and Treatment Centers

Prioritize learning and adapting to new systems, processes, or billing requirements to ensure compliance and efficiency

Monitor and respond to emails from the Grant Administration team, ensuring timely follow-up on billing episode changes and reporting requests

Submit performance measure reports and any required documentation or reconciliations to grant funders or correctional contacts

Collaborate with RCM leadership and other internal departments on billing-related questions or revenue-impacting issues

Utilize problem-solving skills to identify and correct billing or coding errors before claim or invoice submission

Assist in the processing of refunds or adjustments as needed per payer or grantor requirements

Participate in special projects and support continuous process improvements related to grant and jail billing

Protect patient health information by adhering to all HIPAA regulations and organizational privacy policies

Perform other duties as assigned by the management team

Qualification

Healthcare billing experienceMedical coding (CPT/ICD-10)Electronic medical record systemsMicrosoft OfficeGoogle Docs/SheetsCommunication skillsOrganizational skillsAttention to detailProblem-solving skills

Required

High School Diploma or GED

2+ years of experience in healthcare billing, preferably with exposure to grants or correctional facility contracts

Strong understanding of and ability to use software and systems, including but not limited to, electronic medical record systems, Microsoft Office, and Google Docs/Sheets; daily use of a laptop for email, note taking, and other tasks required

Familiarity with claim data, billing workflows, and medical coding (CPT/ICD-10)

Excellent written and verbal communication skills, with an ability to communicate clearly and professionally with both internal and external stakeholders

Strong organizational skills, attention to detail, and ability to manage multiple priorities under strict deadlines