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Oakland Family Services · 2 months ago

Early Childhood Education Program Coordinator

Pontiac, MI, US

Full-time

Hybrid

Entry, Mid Level

$31K/yr - $34K/yr

2+ years exp

Oakland Family Services is a private, non-profit service organization dedicated to building brighter futures for over 100 years. The Early Childhood Education Program Coordinator is responsible for supporting the Children's Learning Centers and Great Start Readiness Program by managing clerical tasks, tracking enrollment, and facilitating family engagement.

Non Profit

Growth Opportunities

Responsibilities

Responds to incoming calls from inquiries, documents outcomes and communicates updates

Assists with center tours and other enrollment processes as directed

Prepares marketing packets and ensures copies are ready at all times

Collaborates with the Marketing Department on upcoming events, themes, and social media ads needed

Assists with managing data related to student demographics, assessments and outcomes

Works closely with the Senior Lead Teacher on coordinating events, allowing prep time, communicating with families and outside vendors i.e. coordinating vision and hearing events, picture day, dental visits, special guest/volunteers, etc

Creates and updates calendar with events for families and staff. Posts throughout the center as needed

Organizes planned events including set up, purchases, requesting assistance from facilities dept, communicating with families and staff

Audits child and staff files quarterly and provides report to the manager

Collects documentation from families i.e. health approvals, DHHS approval, etc

May review paperwork with families to ensure completion and legibility

Maintains the ProCare database; enter and update family profiles, ensure information remains up to date and assist families in setting up digital access

Updates the family resource board with community events, recalls, and other resources

Works with families and in partnership with teachers for other Agency resources available

Checks in with teachers for supply needs, notifies management

Distributes, collects, reviews and enters all classroom meals and attendance sheet data

Partners with the Senior Lead Teacher on coordinating teacher breaks for planning purposes

Provides classroom breaks based on daily schedule and need

Assesses centers facility needs daily i.e. overall cleanliness, supply replacement, broken equipment, storage organization, free of clutter and trip hazards, etc

May provide kitchen coverage when needed

Attends Children’s Learning Center and Agency staff meetings as directed

Completes necessary center and Agency paperwork in a timely and accurate manner

Assists in all clerical duties including but not limited to; filing, faxing, copying, answering phones, and all other assigned duties

Responsible for incorporating principles of diversity, equity and inclusion in work processes and in job functions. Responsible for promoting a feeling of welcoming, belonging, and acceptance to all clients and staff

Other duties as assigned

Qualification

Childcare experienceMicrosoft Office proficiencyData managementCommunication skillsDiversity sensitivityTeamworkProblem solving

Required

High School Diploma, experience working in a childcare center preferred

Minimum of 2-4 years post high school with transferable experience

Positive communication skills focus on professional verbal, oral and written communication with parents, teachers and children

Abilities and skills in the team approach problem solving and task completion

Proficient knowledge of Microsoft Office programs

Ability to accept supervisory direction and to work independently on assigned tasks

Other relevant qualifications that support positive performance in the position

Selected candidates for this position must possess a sensitivity to the diversity of the Agency's service population including (but not limited to) differences of culture, race, religion, gender, sexual orientation and socioeconomic characteristics

Special abilities and skills necessary to perform the required tasks that best meet the needs of the Agency also will be considered