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General Atomics Aeronautical Systems · 1 month ago

Department Specialist III

Waltham Massachusetts

Full-time

Onsite

Mid Level

$56K/yr - $84K/yr

4+ years exp

General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. This position is responsible for providing direct administrative assistance to the managers and employees of the Tyngsborough, MA site, controlling visitor access, maintaining schedules, and supporting travel and expense reporting.

EnergyEnergy EfficiencyManufacturingWireless

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Support the local staff with all administrative needs

Interfaces with management, staff, customers and visitors to gather and prepare information relative to the manager's functions

Coordinates schedules and ensures management is made aware of issues that need immediate attention

Handle all front desk administrative issues

Control visitor access

Coordinate with Security for all visits

Responsible for coordination and delivery of packages and mail

Answer telephones as needed

Order office supplies, coffee, water, catered lunches and other office related services

Utilizes P-Card for incidental material purchases

Plans, schedules and coordinates various organizational meetings and travel arrangements

Tracks progress of delegated staff assignments and may coordinate activities between departments

Maintains confidential and specialized files and/or records

Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to the manager or to other members of the organization

Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company

Expected to work in a safe manner in accordance with established operating procedures and practices

Other duties as assigned or required

Qualification

ConfidentialityOrganization skillsCommunication skillsComputer operationsProblem-solvingJudgmentAnalytical skillsInterpersonal skillsTeamworkAdaptability

Required

Typically requires a high school diploma or equivalent and four or more years experience in a field related to the specialized functional area or unit where assigned

The ability to grasp new concepts quickly

The ability to maintain the confidentiality of sensitive information

Strong organization skills and the ability to establish priorities

The ability to identify issues, solve and respond to routine problems or situations that require interpretation

Strong analytical, interpersonal, verbal and written communication skills to accurately document, report

The ability to interpret and explain moderately complex information as well as the ability to communicate and interface

The ability to work effectively with all levels of personnel, including management, customers and vendors

Practical understanding of applicable policies and procedures as well as relevant regulations

Good knowledge of computer operations and applications such as Word and Excel

The ability to work both independently and in a team environment and the ability to work extended hours as required

Ability to obtain and maintain a DoD security clearance required