Boys & Girls Clubs of Fresno County · 3 months ago
Human Resources & Finance Specialist
Lodi, NJ
Full-time
Onsite
Mid Level
3+ years expBoys & Girls Clubs of Fresno County is seeking a Human Resources & Finance Specialist to lead their HR management and support financial operations. The role involves providing executive support to leadership, managing personnel services, and ensuring compliance with regulations while fostering a positive work environment.
Non Profit
Responsibilities
Maintain confidentiality in all aspects of the position
Work with leadership and management staff to meet organization’s objectives
In collaboration with the Chief Executive Officer establish and implement policies and procedures for the effective management of Boys & Girls Clubs of Lower Bergen County personnel services, ensuring compliance with federal, state, and local regulations and best business practices, as well as Boys & Girls Clubs’ mission and values
Provide information to staff and leadership to support management decision-making about policy issues, best hiring practices, employee relations, staff development needs, compensation and benefits practices, and costs and recruitment practices
Work with accounting and human resource firms as needed
Oversee and manage personnel and human services duties to include but not limited to recruitment, hiring/onboarding, screening & background checks, compensation, and benefit coordination
Disseminate necessary information to staff
Ensure electronic and hard copy filing systems are accurate and facilitate easy retrieval of information
Develop, maintain, and manage agreements and contracts, which include, but are not limited to, facility and pool rentals, external agreements with school districts and partners, agreements/contracts with vendors, and contacting service representatives as needed
Manage volunteer systems, including but not limited to recruitment, onboarding, screening & background checks
Assist in maintaining grant documents, files and/or reports
Participate in the development and implementation of an organizational strategic plan as it relates to the workforce needs, human resources, and salary administration plan of the organization
Identify and evaluate opportunities to improve human resources policies and procedures to ensure they meet Club needs and motivate effective performance of staff
Develop recommendations for implementation and modification of human resources management policies, procedures, and programs to the Chief Executive Officer
Work to consistently evaluate and revise human resources management policies, procedures, and programs
Oversee and manage administrative and operational systems for maintaining personnel records ensuring compliance with legal requirements
Support the recruitment and retention of staff using best practices
Work with supervisors to ensure healthy and safe work environment that complies with all OSHA and other regulatory requirements
Control expenditures against budget in the areas of recruitment, compensation, benefits, and staff development
Support Director of Operations in staff training, career development, and compliance issues of the organization
Assist the Chief Executive Officer and/or Finance Director to track expenditures against budget, particularly in the areas of recruitment, compensation, benefits, and staff development
Assist the Finance Director in day-to-day accounting processes and identify opportunities for quality improvement
Assist the Finance Director in working with Director of Operations and/or Managers to assist Club staff in proper procedures regarding cash receipts, accounts payable, accounts receivable and budgeting as needed or requested
Assist the Finance Director in handling any required accounts receivable collection efforts
Develop collaborative partnerships with Club staff, consultants, auditors, vendors, and service providers to establish and maintain professional links
Assist the Finance Director in using accounting software
Maintains Policies & Procedures Manuals in coordination with the CEO
Assists the CEO in the renewal of insurance policies, include the Directors & Officers and Commercial Package Insurance policies including Liability, Property and Automobiles, health insurance, dental and vision insurance, short- and long-term disability insurances, and life insurance
Assists with any insurance claims filed
Oversee childcare tuition payment system and member tracking system
Assist and/or perform cashier function for fundraising special events
Track grant expenditures and documentation as assigned by the CEO
Assist the Finance Director in preparation of accounts payable vendor invoices, assign appropriate account codes, obtain approval for payment, and enter into the accounting software
Assist the Finance Director in day-to-day accounting activities, assist as requested in processing all financial transactions and reports through administrative systems, consistent with Club policies and procedures
Assist the Finance Director in ensuring all invoices are scanned and uploaded into the accounting software
Assist the Finance Director in filing and record keeping
Assist the Finance Director in annual audit preparation
Manage administrative and operational systems for maintaining payroll and human resources and ensuring compliance with legal requirements
Communicate with the CEO and/or managers to review/correct time sheets, PTO/Time Off Requests, and process payroll
Approve employee time sheets
Handle all payroll-related inquiries by employees and resolve any issues
Manage the enrollment of employees in all company benefits and fridge programs; including but not limited to, insurances, pension, retirement savings, health reimbursement and flexible savings accounts, and third-party employee paid insurances
Assist the Finance Director in preparing bingo related reports, documents, and licenses
May be required to become a notary
Performs other special projects or tasks as assigned by the Finance Director or CEO
Facilitate staff trainings as needed
Participate in special events
Manage and organize office supply inventor and storage
Qualification
Required
College degree or equivalent experience
Three years or more in administrative work, finance/accounting and human resources field
Able to absorb new information rapidly, plan, and manage time proficiently
Highly organized and strong project management
Must demonstrate good judgement and problem-solving skills
Work harmoniously with people at all levels of the organization and the public
Scrupulous attention to detail with a high degree of confidentiality
Strong computer skills with a general knowledge of MS Office products and G-Suite
Ability to learn and implement new technology platforms
Ability to use common office equipment
Ability to maintain confidentiality
Excellent written and verbal communication skills
Valid driver's license and maintain an acceptable driving record
Preferred
Non-profit experience or in a growth-mode organization preferred
Benefits
Health insurance
Dental and vision insurance
Short- and long-term disability insurances
Life insurance
Company
Boys & Girls Clubs of Fresno County
Boys & Girls Clubs of Fresno County offers after-school programming for children ages 6 to 18 in Del Rey and Firebaugh five days a week.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.06MKey Investors
Taco Bell FoundationWonderful Community Grants
2024-06-05Grant· $0.06M
2023-11-08Grant
Leadership Team
Diane Carbray
President/CEO
Recent News
The Business Journal
2025-10-31
The Business Journal
2025-10-03
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