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Terracon · 6 hours ago

Regional Finance Coordinator

Rocky Hill, CT

Full-time

Onsite

Entry, Mid Level

$27.75/hr - $38.75/hr

2+ years exp

Terracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. The Regional Finance Coordinator is responsible for coordinating project registration, billing, collections, and procurement practices for the firm.

Civil Engineering

H1B Sponsor Likely

Responsibilities

Responsible for coordinating the accurate and timely project registration, billing, collection and procurement practices for an engineering consulting firm

Under general supervision, prepare timely and accurate billing for routine and non-routine projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup

May be responsible for new project registrations or timely review of project registrations completed outside the Regional Finance team, ensuring information matches with contract, purchase order and standard client required information

Assist with opening/closing tasks as needed

Assist with budget management

Add executed change orders to the system

Alert Project Managers to potential budget overages, write downs, and/or Unrecognized Revenue during billing schedule

Create and maintain electronic project files related to financial documentation, which may include contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals

Apply company quality assurance guidelines and procedures for project document management and retention

Maintain billing schedule for all projects per contract terms or per schedule arranged with Regional Financial Manager

Initiate billing for all eligible projects per schedule

Create draft invoices per client billing requirements; Send for review and approval to PM’s and additional parties as required by account

When no response from PM during billing timeframe, send email reminders and escalate as required to meet deadlines and financial metrics

Finalize invoices in the billing platform and submit invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup per client billing requirements. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads

Process WIP removals when appropriate or as requested

Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures

Perform CMELMS responsibilities assigned to regional finance staff

Perform routine collections efforts which could include phone calls or emails. Communicate with clients regarding past due invoices

Add notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and both internal and external follow-up communications

Follow up on all invoices open past terms/ average days paid

Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues

Create and approve requisitions for all goods and services, document receipt, and ensure accuracy of project information on invoices

Review all non-PO backed invoices, add project information, and approve invoices

Fill out onboarding forms for new suppliers not currently in procure to pay system

Writing draft checks from office checkbooks

Office credit card reconciliations in expense report portal

Per Diems/Cash Advances

Follow safety rules and practices and other safety requirements for all projects. Participate in pre-task planning. Report any safety issues or concerns to management

Be responsible for maintaining quality standards on all projects

Perform other duties as assigned

Qualification

Billing managementProject coordinationCollections managementProcurement processesBudget managementCoordination abilitiesAttention to detailProblem-solving skillsCommunication skills

Required

Associate's degree with a minimum of 2 years' related experience. Or in lieu of a degree, a minimum of 4 years' related experience

Excellent attention to detail and problem-solving skills

Strong communication and coordination abilities

Valid driver's license with acceptable violation history

Benefits

Medical

Dental

Vision

Life insurance

401(k) plan

Paid time off

Holidays

Education reimbursement

Various bonus programs

Company

Terracon

Glassdoor3.9

Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.

Founded in 1995

Olathe, Kansas, USA

5001-10000 employees

https://www.terracon.com/about/foundation/

H1B Sponsorship

Terracon has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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2020 (16)