Pfeiffer University ยท 2 weeks ago
Clinical & Administrative Support Coordinator
Albemarle Campus - Albemarle, NC 28001
Full-time
Onsite
Entry Level
3+ years expPfeiffer University is seeking a Clinical Compliance and Administrative Specialist dedicated to supporting the MS-PAS program. This role involves providing clinical compliance and administrative support, ensuring adherence to accreditation standards, and assisting with various administrative tasks to facilitate the program's operations.
Higher Education
Responsibilities
Work closely with and under the supervision of the Pfeiffer University MS-PAS Program Director
Assist Pfeiffer University MS-PAS Program Director in the development, write up, modification and implementation of fiscal procedures, systems, and internal controls for the MS-PAS program
Communicate with other departments within the University regarding affiliation agreements, liability insurance, registration, event setup, etc
Assist with purchasing requirements for the program
Under the direction of the Pfeiffer University MS-PAS Program Director may research and obtain price quotes for materials and/or office equipment utilized in the department
In collaboration with the program director, initiates requisitions for purchases, initiates purchase orders (PO's) for approval, verifies invoices received, and reconciles these expenditures
Ensures all invoices are submitted in a timely manner and responds to inquiries regarding the status of requisitions, PO's or goods/services received
Run routine budget reports from databases/programs
Post purchases and expenditures to various accounts using the appropriate templates
Assist with travel reimbursement forms and travel expense reports for all staff and faculty
Manage vendor files and vendor contact information
Set up and maintains all fiscal records and documentation for the department
Prepare auxiliary invoices for billing to customers
Reconcile department credit card statements for multiple employees and researches any inconsistencies or issues
Plans prioritize, and schedule meetings and appointments for the Pfeiffer University MS-PAS Program Director
Oversee daily decisions regarding calendars
Generate reports for Program Director and Director of Clinical Education as needed for accreditation
Administratively support accreditation functions (recruiting support, documents formatting, surveys set up and other administrative tasks)
Utilization of multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
Work closely with the Pfeiffer University MS-PAS Program Director and Human Resources in the search, interviewing and hiring of new employees
Make travel and accommodation arrangements for faculty, program direct and clinical director and program candidates
Facilitate new employee onboarding
Provide support and assistance in the ongoing programmatic assessment and accreditation processes as designated by the Pfeiffer University MS-PAS Program Director
Provide administrative support to the Director of Clinical Education
Serve as the program contact for clinical preceptors, clinical sites, program faculty, students, and staff
Prepare and forward students and preceptors information packets necessary for rotation confirmation
Monitor and tracking with database for clinical education contracts and affiliation agreements, and clinical preceptor credentials. (ARC-PA Standard B3.01, B3.04)
Monitor student compliance and documentation submissions through Exxat
Maintain student electronic health records to be compliant for clinical rotation. (ARC-PA standard A 1.08e, A3.13)
Monitor immunization, ACLS, BLS and other documents related to the clinical students and ensure they are up-to-date
Assist the Director of Clinical Education with the clinical placement process of researching and recruit clinical sites and providers
Coordinate all correspondence related to the placement and compliance of clinical phase students
Generate reports as needed for clinical site availability, placement, contracts, and confirmations
Organize and maintain information on all clinical sites to comply with accreditation requirement and schedule student rotations
Order PAEA examinations for both the didactic and clinical years of the program
Serve as administrative staff for Clinical Team meetings
Assist with the development, organization, and handling of End of Rotation events
Administer and compile data from the Mid Rotation and Preceptor Evaluations for review and analysis by the Director of Clinical Education
Development, organization, and handling of End of Rotation's (EOR's) during the clinical phase of the program
Under the direction of the Director of Clinical Education report requirement completion to the NCC PA enabling students to register for the PANCE examination
Under the direction of the Director of Clinical Education process student applications for medical licensing
Assist the Director of Clinical Education and the Pfeiffer University MS-PAS Program Director compile data for analysis, interpretation, and reporting of the program performance
As per ARC-PA Accreditation Standard A2.18 the Clinical Compliance and Administrative Specialist will be dedicated exclusively to the Pfeiffer University MS-PAS program, to provide administrative support for the program
The Clinical Compliance and Administrative Specialist will serve as staff lead for the PA program and will assist the Pfeiffer University MS-PAS Program Director in providing oversight of program staff administrative duties (i.e. Didactic Support Coordinator, Simulation Lab Coordinator, and the Receptionist) however, all administrative support personnel will report to the Pfeiffer University MS-PAS Program Director. In doing so the program ensures compliance with ARC-PA Standard A2.18
The Clinical Compliance and Administrative Specialist will work closely with and under the supervision of the Pfeiffer University MS-PAS Program Director
The Clinical Compliance and Administrative Specialist will work exclusively from the Pfeiffer University Center for Health Sciences exclusively in Albemarle, NC (ARC-PA Standard 2.18)
Opportunity to work in a highly collaborative environment with active and supportive mentoring and professional development training
Qualification
Required
Minimum bachelor's degree in business administration
Excellent verbal and writing communication skills
Excellent interpersonal skills
Minimum three years of experience in health administration support, medical supplies and equipment procurement desired, however, new graduates may apply
Preferred
MHA or MBA preferred
Benefits
Paid life and LTD insurance
Medical, Dental, and Vision insurance
Critical, Hospital Indemnity, and Accident insurance
Supplemental Life insurance
Tuition Remission
Company
Pfeiffer University
Pfeiffer University is a comprehensive United Methodist-related university, with multiple campuses and delivery systems, committed to educational excellence, service, and scholarship.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brad Flood
HEAD COACH of WOMEN'S SWIMMING/AQUATICS DIRECTOR
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