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NEOGOV · 1 month ago

Human Resources Administrator

Enumclaw, WA

Full-time

Onsite

Entry, Mid Level

$103K/yr - $104K/yr

2+ years exp

NEOGOV is seeking a Human Resources Administrator to support the Enumclaw Fire Department. The role involves administering a wide range of human resource services, ensuring compliance with laws and regulations, and coordinating employee benefits and onboarding processes.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Responsible for administering department-wide human resources and benefit programs

Analyze, coordinate, and distribute written and verbal information to employees and dependents relating to policies, procedures, and benefit programs such as insurance plans, pension plans, deferred compensation plans, paid time off, wellness, and other Department programs

Develop and maintain department policies and procedures in accordance with federal, state, and local laws

Responsible for ensuring benefit compliance with state and federal regulations, union agreements, policies, and procedures

Responsible for coordinating and maintaining accurate records related to protected leave administration such as FMLA, WA PFML, ADA, light duty assignments and OJI (on-the-job injury), workers compensation, liability, unemployment insurance, and other claims

Administer annual open enrollment to include companywide correspondence and administration of plans. Serve as primary contact for employee benefit questions and process all benefit changes throughout the year

Responsible for off-boarding including education on post-employment medical benefits and retirement plans

Track changes to employee status including, but not limited to personal information updates, employee accruals, promotions, or transfers, provisional and regular position assignments, and years of service for all employees

Coordinate changes in the HRIS/payroll system with payroll processor to comply with contracts such as salary, annual increases, step increases, and benefits

Conduct human resources activities such as research and analysis of employee salaries, benefits, practices, and policies

Provide guidance to supervisors and employees on various human resources issues

Provide internal assistance to staff, including Chiefs and supervisors relating to personnel needs; provide support with personnel staffing and tracking of assignments

Compose correspondence, prepare analysis and narrative reports to be distributed throughout the organization

Develop and present new employee orientations. Prepare new employee packets/forms. Present at orientation and work with new hires on completing forms. Coordinate new hire set up with payroll processor in various systems, internally and externally

Assists with the employee recruitment and selection processes

Maintains and expands knowledge of existing and proposed human resource-related federal and state legal and regulatory requirements

Maintain knowledge of all employee contract agreements and participate in labor negotiations and employee relations matters as applicable

Prepares and maintains records for payroll, benefits, and other financial data

Knowledge of monthly payroll process and the coordination of timely and accurate payments to vendors, State, and Federal agencies; may serve as payroll processor

Applies accurate fiscal management policies, procedures, and internal controls in accordance with department policies and procedures, State, and Federal regulations

Serve as point of contact for all benefit-related customer service and information to staff and external customers

Assist with preparation and distribution of W2’s to employees

Cover and assist Fire Administration staff as directed

May serve as the District Secretary to the Board of Fire Commissioners (KCFD #28)

Maintain awareness of the proper procedures to follow to insure proper handling of walk-in aid calls, fire alarms and other emergency requests for service

Attend conferences, seminars, and training sessions to progress job knowledge, process management, and communication

Any further related assignments as directed by the Finance & HR Director and/or the Fire Chief

Qualification

Human Resources AdministrationBenefits AdministrationHRIS ManagementEmployee OnboardingLabor Law CompliancePayroll ProcessingPolicy DevelopmentInterpersonal SkillsCommunication SkillsProblem-Solving SkillsAttention to DetailOrganizational Skills

Required

Associate degree or equivalent human resources credentials

Two (2) years of experience in human resources

Valid Washington State Driver's License

Notary Public License or ability to obtain within six (6) months of employment

Best practices in all disciplines of Human Resource methodology

Local, state, and federal laws, rules, and regulations related to assigned Human Resource disciplines and labor contracts

Benefit contracts and requirements associated with the various benefit programs

Retirement medical plans and other retiree benefit options

Compensation and benefit programs that align with organizational objectives

Employment law and ability to apply and provide sound consultations on a variety of situations

Payroll methodology for fire districts

General public relations

Supervisory principles and practices

Interpersonal skills using tact, patience, and courtesy

Proper telephone techniques and etiquette

Administrative procedures and modern office software (Microsoft Office 365, Zoom, Teams, and other office software)

Record-keeping techniques

Correct usage of English grammar, spelling, punctuation, and vocabulary

Planning, developing, implementing, maintaining, evaluating, auditing, and modifying comprehensive and integrated governmental programs

Effectively identifying, collecting, and organizing data and information for analysis and investigation

Analyzing situations accurately and adopting an effective course of action

Exercise initiative, judgment, and decision-making skills to meet objectives

Exceptional communication skills, with the ability to express, advocate and defend views effectively and with clarity to internal and external customers through use of oral and written communications

Excellent verbal and written communication skills, with attention to detail and confidentiality

Effective conflict management, critical thinking, and problem-solving skills

Strong interpersonal skills with tact and professionalism

Develop written personnel policies and procedures for the fire department

Maintain a variety of complex filing systems, records, and reports

Assemble and maintain a variety of diverse data, analyze data, and prepare reports

Read, comprehend, apply, and explain departmental policies and procedures as applicable

Work independently with little direct supervision and maintain strict confidentiality

Have strong communication and problem-solving skills

Apply common sense understanding to carry out instructions furnished orally, in writing and in schedule form; solve practical problems; and deal with problems involving several variables in situations where only limited standardization exists

Analyze situations accurately and adopt an effective course of action

Make decisions within set parameters and take responsibility of such decisions

Establish and maintain effective and cooperative working relationships with co-workers, supervisors, employees, outside organizations, and the public

Plan and organize work to meet schedules and timelines

Effectively present information and respond to questions from co-workers, supervisors, employees, outside organizations, and the public

Demonstrate a strong sense of personal ethics in addition to a high degree of professional judgment and discretion

Add, subtract, multiply and divide; compute rate, ratio, and percent; and to create and interpret graphs and charts